KEY REQUIREMENTS (DO NOT APPLY UNLESS YOU SPECIFICALLY POSSESS THE BELOW EXPERIENCE)
- At least 1 year of experience dealing directly with clients, candidates, and/or customers by email, phone, and Zoom (or similar platform)
- You have used software platforms such as, Google Suite, Trello, Slack, Zoom, and/or Helpscout
- You love working remotely and have done it effectively for at least a year
- You have at least 2 years of experience and are proficient in Excel or Google Sheets
- Proven success in working independently
- Data entry experience
- You are great at getting on with a wide range of people and communicating effectively with them (including hosting meetings on Zoom or similar)
- You are good with details
- A bonus: Previous experience in recruitment, including experience using LinkedIn to find candidates
- A bonus: At least 1 year of experience working in each of 3 different industries
- A bonus: Experience managing a LinkedIn profile for someone else
Virtual Assistant - Recruitment
Pay
● $25 / hour
● Contractor
- 20-30 hours per week, depending on the level of work, it could be more
- Normally 5 days a week (flexible working hours)
Virtual Assistant – the role
We are growing and need more admin help, particularly in the United States. Once we have trained you in our systems, you will be responsible for all the admin on specific campaigns.
It's very important to us that all team enjoy the work and working with us. New team members, even in part-time roles, often end up learning new skills working with us for many years. We want to ensure the work would be a good fit for your skills, profile, and values and that we would work well together. So to apply, you will need to go through our multi-step hiring process.
Core Responsibilities
Client Management
Communicate with clients via email, phone, Slack, and Zoom to
- Guide them through the hiring process while promptly responding to clients’ questions or concerns
- Chase them when necessary
Candidate Management
- Communicate with candidates via email, LinkedIn, and phone, including application updates, invitations to interviews, and rejection notifications
- Interview tracking, calendar scheduling/managing appointments
Our proprietary Applicant Tracking and Scoring System
- Send rejection emails
- Check each campaign daily for new emails
- Archive and delete candidates’ application forms
- Ensure candidates’ pipeline stages are accurate (daily)
- Score candidate application forms consistently in line with our criteria. We will train you to do this
General
- Check Slack channels for action points and complete them
- Create Google Drive folders, adding and managing all relevant files
- Check & update each Monday board daily
- Take initiative and notice any business improvement opportunities.
- Develop processes
- Let the team know in good time if you are going to be unavailable or unable to complete an agreed task
About You(You meet the key requirements above)
- You are very skilled at getting the details right, and you work methodically
- You are completely reliable, and if you should be unavailable or unable to complete a task, always let your colleagues know
- You enjoy repetitive work
- You love researching things and finding out
- You have previous experience working within an ATS (Applicant Tracking System) or similar (e.g., a CRM)
About Seatmatch
We run a recruitment consultancy for entrepreneurs and growing businesses. We have a small, dedicated team, all working from home, who cover for each other when they are unavailable. Our hiring process is very thorough, and we guarantee all our candidates for their first year; if they don’t work out during that time, we replace them free of charge. Our success rate is 88%. (This is well above the average for most hiring and recruitment; around 25 – 30%). Most of our clients are in the US; we have others in the UK, Ireland, Australia, and Canada.
REF: INDCDS
Job Type: Contract
Pay: $25.00 per hour
Experience:
- dealing directly with clients, candidates, and/or customers: 1 year (Required)
- being proficient with Excel or Google Sheets: 2 years (Required)
Work Location: Remote