We seek someone with Extensive Experience in accounts receivable collections and invoicing. You will play a crucial role in supporting the financial operations of the company. In addition, you will be responsible for performing a range of administrative and financial tasks, ensuring accuracy and efficiency in accounts receivable and billing processes. Your role will contribute to the smooth financial functioning of the organization. You will also be responsible for interacting with customers, answering phones and help with scheduling.
Key Responsibilities:
Accounts Receivable:Manage accounts receivable by invoicing clients accurately and promptly.
Monitor and follow up on outstanding customer payments.
Reconcile accounts to ensure they are up-to-date and accurate.
Maintain records of customer transactions and interactions.
Billing:Generate and review invoices to ensure they are accurate and complete.
Coordinate with other departments to gather necessary billing information.
Address billing inquiries and resolve any billing discrepancies.
Process and record financial transactions related to billing.
Administrative Support:Provide general administrative support to the office, such as answering phones, managing emails, and scheduling appointments.
Maintain organized and up-to-date filing systems for financial and administrative documents.
Assist with data entry and record-keeping tasks.
Assist in preparing financial reports as needed.
Customer Relations:Interact with customers professionally to address billing and payment-related inquiries.
Maintain a positive and helpful attitude while resolving customer issues.
Build and maintain good customer relationships.
Compliance:Ensure compliance with company policies and relevant financial regulations.
Keep abreast of changes in billing and accounting regulations and adjust processes as necessary.
Qualifications:
- High school diploma or equivalent; a degree in finance, accounting, or a related field is a plus.
- Proven experience in accounts receivable, billing, or a similar financial role.
- Proficiency in accounting software and MS Office, particularly Excel and Word.
- Strong attention to detail and accuracy in financial data entry and record-keeping.
- Excellent communication and interpersonal skills for interactions with customers and colleagues.
- Organizational and time management skills to handle multiple tasks efficiently.
- Knowledge of relevant financial regulations and compliance standards.
- Ability to work independently and as part of a team.
- Strong problem-solving and analytical skills.
Additional Information:
- This position may require occasional overtime, especially during peak billing periods.
- The ability to maintain confidentiality regarding financial and customer information is crucial
Job Types: Full-time, Part-time
Pay: $25.00 - $30.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Supplemental pay types:
Application Question(s):
- Do you have experience working for a mechanical contractor / plumbing company?
Experience:
- Billing / Accounts Receivable: 10 years (Required)
- QuickBooks or similar: 5 years (Required)
Work Location: In person