The ideal candidate will be organized, adaptable, and able to thrive in a fast-paced environment. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to various departments within the company.
1) Provide administrative support to executives, managers, and team members:
- Manage calendars: Coordinate and maintain schedules, arrange appointments, and prioritize meetings.
- Schedule meetings: Organize and schedule internal and external meetings, ensuring availability of participants and appropriate meeting rooms.
2) Answer and direct phone calls:
- Handle incoming calls: Greet callers professionally, provide information, and direct calls to the appropriate individuals or departments.
- Take messages: Accurately record messages and ensure prompt delivery to recipients.
3) Assist in the preparation and distribution of correspondence, reports, presentations, and other documents:
- Draft correspondence: Compose emails, letters, memos, and other written communications as needed.
- Prepare reports and presentations: Assist in compiling data, formatting documents, and creating visual aids for reports and presentations.
4) Maintain and organize filing systems:
- Electronic filing: Manage digital files and folders, ensuring they are properly named, organized, and accessible.
- Physical filing: Maintain hardcopy files, ensuring documents are filed accurately and securely.
5) Coordinate and facilitate meetings:
- Prepare agendas: Work with meeting organizers to create agendas, distribute them to participants in advance, and update them as needed.
- Take minutes: Record meeting minutes accurately, capturing key discussions, decisions, and action items.
- Follow up on action items: Ensure action items from meetings are assigned, tracked, and completed in a timely manner.
6) Order and maintain office supplies, equipment, and inventory:
- Procurement: Monitor inventory levels, place orders for office supplies, equipment, and other necessities, and maintain accurate records of purchases.
- Equipment maintenance: Coordinate repairs and maintenance for office equipment as needed.
Qualifications:
- Proven experience in an office environment or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with DocuSign or willingness to learn
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Ability to work independently and as part of a team
- High school diploma or equivalent required
If you are a detail-oriented individual with excellent multitasking abilities and a passion for providing administrative support, we encourage you to apply for this position.
Job Types: Full-time, Part-time
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Rogers, TX 76569 (Preferred)
Work Location: In person