Our client, A well-established multinational law firm in Century City - Los Angeles is looking to fulfill a direct hire need for a Legal Assistant to support one Regulatory practice partner desk. This position reports on a hybrid (Tues - Thurs in office) basis to the firm’s Los Angeles – Century City office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Pay Rate: $73,000 - $102,000 / Annually DOE (+Benefits) *Non-Exempt*
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support to special projects or initiatives that might arrive to practice group and assignment attorney
Document Preparation & Management:
- Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
Qualifications:
Qualified candidates should have at least two to five years’ legal secretary or assistant experience. A high school diploma (or equivalent) is required, and higher degree is a plus. Proficiency in MS Office Suite with experience in iManage (or document management systems), Adobe Acrobat, and legal billing software (InTapp, 3E). Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Full-time
Pay: $73,000.00 - $102,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person