City of Attleboro
External Posting (06/25/2024)
Administrative Clerk – Fire Department
Salary Range: $25.46 - $33.96 per hour
Full time: 35 hours/week
The City of Attleboro Fire Department seeks an administrative clerk, who working under the general supervision of the Fire Chief, performs clerical, record keeping and customer service duties in accordance with City and department policies.
Duties include maintaining appropriate records, compiles data and manages filing systems. Acts as liaison between the public and the Department by responding to inquiries and complaints. Prepares a variety of correspondence, memoranda, forms and reports for department head. Schedules appointments and meetings. Prepares agendas, takes minutes and performs follow up activities for meetings as directed by the department head. Assists in preparation of departmental budget. Prepares schedules of payments, warrants and purchase orders and weekly expenditures. Maintains personnel records and prepares weekly payroll. Prepare receipts for Treasurer’s office. Oversees ambulance billing process and maintains records on ambulance and police reports. Collects fees and processes inspection permits and prepares violation and inspection letters. Coordinates with other departments on inspection and permitting issues. Prepares extra duty payroll and collects payments from companies utilizing extra duty personnel. Acts as a liaison with IOD administrator and keeps IOD records. Collects, stamps and sorts’ mail. Responds to inquiries from departmental personnel on payroll and benefit issues. Assists public with filling out reports for fires in homes or cars and forwards them to State Fire Marshall. Grant management and reporting. Performs related work as required.
Requires High School diploma or equivalent, plus some additional training in secretarial or bookkeeping procedures and five years progressively more responsible experience in an office setting or any equivalent combination of training and experience. Working knowledge of office procedures and equipment. Skilled in word processing and other computer software applications, especially Microsoft Office. Ability to deal effectively with City employees and officials and the general public. Familiarity with City government and departmental operations. Ability to establish and maintain complex recordkeeping systems. Through knowledge of business English, spelling, and arithmetic. Ability to supervise other subordinate personnel. Good customer service and Bookkeeping skills required.
If interested, please submit a resume and cover letter to the City Human Resources Office, 77 Park St., Attleboro, MA 02703 or personnelfloatclerk@cityofattleboro.us no later than July 09, 2024.
Job Types: Full-time, Part-time
Pay: $25.46 - $33.96 per hour
Expected hours: 35 per week
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Work Location: In person