We are looking for a Senior Executive Personal Assistant to join our team in SIG’s Philadelphia area (Bala Cynwyd) headquarters. We’re looking for a resourceful multi-tasker who thrives on meeting the needs of others. This individual will sit onsite with our team five days a week. The ideal candidate will have prior experience supporting high-level executives.
In this role, you will:
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Serve as a key liaison for senior executives
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Coordinate complex travel arrangements including private and commercial flights, cars, hotels, and other reservations
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Handle confidential and sensitive information with the utmost discretion
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Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
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Process expense reports, pay bills and manage vendors / service providers
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Maintain dynamic calendars, scheduling internal and external meetings
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Assist with personal errands and appointments
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Limited off-hour availability as needed
What we're looking for
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A minimum of 10 years of experience as an Executive (Personal) Assistant supporting high-level and/or C-suite executives
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Pro-active problem-solver with very little need for direction to get things done right
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Exceptional follow-up and project management skills
- An eye for detail, ensuring high standards in all aspects of work
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High level of integrity and discretion in handling a wide variety of confidential information
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A polished, positive “can do” attitude with the ability to stay calm under pressure
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Exceptional communication skills, both written and verbal
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Ability to support with high level executives with grace and diplomacy
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A bachelor’s degree is strongly preferred
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Excellent Microsoft Office Suite skills
Visa sponsorship for work authorization is not available for this position now or in the future.