Position Title: Administrative Assistant
Reports To: Tribal Administrator
Department: Administration
Employment Status: Non-Exempt/Full-time
Job Code - Salary Grade: $20.00 - $24.00 hourly DOE
POSITION SUMMARY:
Responsible for administrative and business operations and support for the Chicken Ranch Rancheria Tribal Administrator. Requires continuous use of business vocabulary and a detailed knowledge of the Tribe’s operation, policies, and procedures. Analyzes problems, determines approach, compiles and analyzes data and prepares reports/recommendations as required. Works independently with utmost confidentiality to anticipate and meet the needs of the Tribal Administrator and the needs of Tribal operations. Detail oriented with excellent customer service skills, assisting with tribal concerns, and triaging calls and correspondence that come into the office of the Tribal Administrator and Administrative Team.
DUTIES & RESPONSIBILITIES:
· Independently provides complex administrative support and project coordination for the Tribal Administrator as needed.
· Responds to various inquiries (phones, e-mail, written and in person) and follows through for resolution. If needed, directs inquiries to appropriate parties based on functional/operational knowledge; independently responds to routine to complex inquiries.
· Independently composes correspondence for the Tribal Administrator using business acumen/functional knowledge; independently researches and updates any Tribal documents and databases. May use intermediate to advanced Microsoft Word, Excel and/or PowerPoint.
· Independently designs and creates reports and participates in special cross-functional projects that require project coordination and independent judgment, in response to business needs. Working with cross-functional teams and communicating effectively desired outcomes.
· Manages all travel for Tribal Administrator and/or Team. The Administrative Assistant may be required to travel with minimal notice.
· Interacts with various local, state, and regional leaders, Tribal Council Members, Tribal Members, and employees across multiple Tribal entities.
· Runs errands, attends meetings, and makes deliveries to multiple locations off property.
· Duties as assigned.
MINIMUM REQUIREMENTS:
· Minimum of 3 years of administrative assistant experience, with increasing levels of responsibility and discretion.
· High School Diploma or General Education Development (GED) required. AA/AS in Business Administration or a related field preferred.
· Demonstrated success providing executive support within a complex work environment.
· Must have extreme attention to detail, be very organized and a strong team player.
· Strong ability to use advanced verbal and written communication skills to compose more complex, detailed correspondence and reports.
· Demonstrated strong diplomacy skills and professional etiquette.
OTHER REQUIREMENTS:
· Adherence to attendance and punctuality standards including access to reliable transportation to and from the office.
· Ability to establish and maintain effective working relationships with other employees.
· Knowledge and proper use of common office equipment including copiers, printers, adding machines, phone systems, etc.
· Ability to understand and follow written and verbal instructions.
· Ability to work with minimal supervision.
· Must possess a valid driver's license.
· Must pass background check.
PHYSICAL DEMANDS:
- While performing the duties of this job, the employee regularly should be able to sit, climb, kneel, and walk some distance between locations. The employee must occasionally lift and/or move up to 25 pounds and the ability to push at least 50 pounds.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
Work is performed in an office environment. Evening, weekend, and/or travel may be required.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- administrative: 3 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Jamestown, CA 95327 (Required)
Ability to Relocate:
- Jamestown, CA 95327: Relocate before starting work (Required)
Work Location: In person