Overview:
Redwood Empire Vineyard Management is seeking a highly organized and detail-oriented Executive Assistant to support our executive team and CEO. The ideal candidate will provide administrative assistance, coordinate schedules, and handle various tasks to ensure the smooth operation of the office. Must have great management skills and be able to act without guidance.
Duties:
· Manage executive calendars, including scheduling meetings and appointments
· Oversee meeting preparation: draft and distribute agendas, prepare presentations, and schedule meetings
· Assist in preparing reports, presentations, and correspondence
· Conduct data entry, maintain accurate records, generate reports and file
· Coordinate office activities and operations to secure efficiency and compliance with company policies
· Communicate with clients, vendors, and wineries
· Answer incoming calls, distribute messages, respond to emails, and other communications on behalf of executives and great visitors
· Balance and prioritize requests to ensure all deadline are met
· Assist in event planning and coordination
· Maintain DMV records for large fleet of highway vehicles
· Maintain BIT program per state requirements, working with program inspectors
Experience:
· Proven experience as an executive assistant or similar administrative role
· Sound judgement and discretion when dealing with confidential matters
· Proficiency in office management systems and procedures
· Strong clerical, organizational skills and attention to detail
· Familiarity with phone systems and ability to operate standard office equipment
· Proficient in Microsoft Office Suite
· Excellent proofreading skills with the ability to type accurately
· Ability to work on multiple projects simultaneously
· Must possess a polished public appearance d and phone presence
· Must be flexible, a team player, and have a helpful attitude
· Ability to work with a diverse group of people and work well across the organization
· Prior experience as a personal assistant or in an administrative capacity is a plus
This position offers the opportunity to work closely with senior management, gain valuable experience in executive support, and contribute to the overall success of the organization. If you are a dedicated professional with exceptional organizational abilities and a proactive mindset, we invite you to apply for this rewarding position.
Job Type: Full-time
Pay: $27.00 - $32.00 per hour
Ability to Commute:
- Geyserville, CA 95441 (Required)
Work Location: In person