Basic Function
Provides support and assistance in assigned Public Affairs area to ensure the smooth operation of the department.
Serves Aramco Services Company (ASC) and its subsidiaries.
Duties & Responsibilities
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Performs administrative and non-administrative functions to support to the respective public affairs teams below. Supports and coordinates activities between Events & Branding areas. (~60%)
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Assists with events and programs and builds relationships that foster a positive business environment and advance the Company’s ability to do business in the U.S. and with North American corporations.
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Develops and maintains filing systems and advises on development of company retention policies for assigned area. Organizes data and records and assures accurate, timely retrieval. (~10%)
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Assists with the planning, set up, and execution of public affairs events.
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Opens, reads, sorts and batches incoming mail and packages and acts upon or forwards as appropriate. Responds independently to internal and less complex external inquiries.
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Assists with data input for our project tracker and internal requests.
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Research various topics assigned by the project leader and develops biographies for event attendees. Assists with data entry for databases.
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Performs other duties and participates in special projects as assigned.
Education and Experience
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Bachelor’s degree in business, Journalism, Communications, Fine arts, or other related fields. Other degrees may be considered.
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Ability to:
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show a track record of being able to effectively handle all administrative tasks in assigned area.
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independently research and respond to inquiries, including those escalated by less experienced, regarding issues and problems. Ensure timely follow up and resolution.
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demonstrate effective oral and written communication skills with good vocabulary, good grammar, and the ability to independently compose all forms of written communications.
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effectively interact and communicate with team members as required.
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plan own work, handle many diverse tasks simultaneously and work effectively with interruptions and meet deadlines.
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demonstrate strong attention to detail and high-quality work.
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develop and maintain spreadsheets, modifying format to meet changing circumstances.
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Understanding of the energy industry a plus
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Ability to:
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show a track record of developing and executing more complex and or sensitive communication plans across an organization.
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effectively work with senior level managers to develop effective and appropriate messaging, presentations, etc.
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critically think through issues and opportunities and to evaluate and create effective messaging for management.
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quickly assess situations and recommend course of action.
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consistently demonstrate excellent writing across a variety of channels for different audiences.
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develop relationships across the organization to effectively represent and provide strategic messaging advice on multidisciplinary teams within the organization.
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evaluate speaking opportunities and facilitate the presentation development and approval process.
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Typically, at least three (3) years of job experience or internship.
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Must be able to comprehend and communicate accurately, clearly, and concisely in English.
NO THIRD-PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.
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