Job Summary: Sea Gate Association is seeking an experienced and detail-oriented Accounts Receivable Specialist to join our team. The Accounts Receivable Specialist will be responsible for managing the association's accounts receivable functions, ensuring timely and accurate processing of homeowner Dues & Charges payments, maintaining records of invoices and receipts, and addressing any billing inquiries from homeowners or external parties.
Responsibilities:
- Responsible for the issuance and collection of the Dues & Charges for the association.
- Accepting, processing, and posting incoming payments from homeowners, including checks, online payments, and other forms of payment.
- Generate and send invoices to homeowners for association dues, assessments, and other charges.
- Reconcile accounts receivable ledger to ensure accuracy and completeness of financial records.
- Closeout properties that are sold and onboard new owners into the association system.
- Communicate with homeowners in a professional manner to follow up with billing.
- Monitor and follow up on overdue payments, sending reminders, and initiating collection procedures as necessary.
- Maintain records of all financial transactions related to accounts receivable, including receipts, invoices, and payment confirmations.
- Collaborate with other departments, such as management and accounts payable, to resolve billing discrepancies and ensure accurate invoicing.
- Prepare regular reports on accounts receivable status, aging analysis, and collections efforts for management & Board review.
- Assist with annual budgeting processes by providing accurate and up-to-date accounts receivable data.
- Represent Association in Small Claims Court and NY Supreme Court during litigation against homeowners in arrears.
- Stay updated on industry trends, regulations, and best practices related to Dues & Charges collections.
Qualifications:
- Bachelor's degree in accounting, finance, or a related field preferred.
- Proven experience in accounts receivable or similar financial roles.
- Strong knowledge of accounting principles and practices.
- Proficiency in accounting software, QuickBooks, and Microsoft Office Suite, particularly Excel.
- Excellent communication and interpersonal skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Attention to detail and accuracy in financial record-keeping.
- Experience working in a homeowner's association or property management setting is a plus.
Job Type: Full-time
Pay: $50,000.00 - $52,500.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Experience level:
Schedule:
Supplemental pay types:
Experience:
- Accounting: 3 years (Required)
- Microsoft Excel: 3 years (Required)
Work Location: In person