Performs diversified duties related to the functioning and operation of services provided in Human Resources, Payroll, Benefits Administration and Accounting. This position requires a high degree of confidentiality, independence, self-motivation in processing personnel actions and assisting/advising departments with personnel issues. Establishes and maintains an effective working relationship with facility team members in the areas of Payroll, Benefits, and Human Resources.
Job Duties
-
Conducts new team member orientation training sessions in compliance with the community and Pinnacle Living policies and procedures in the absences of the Organizational Development Manager.
-
Ensures that all employment candidates meet the community and Pinnacle Living requirements before offers are extended and orientation is commenced.
-
Update orientation manual as needed.
-
Ensures consistent application of Human Resources policies to all team members.
-
Collects and reviews job applications and resumes and forwards to the appropriate department in the absence of the Organizational Development Manager.
-
Provides necessary technical assistance and advise about Human Resource principles, practices, and procedures to applicants, team members, supervisors, and Directors as needed.
-
Ensures timely compliance with PPD tests for new team members and annual tests for existing team members or alternative chest x-rays.
-
Maintains team member personnel files in accordance with Department of Health and the Department of Social Services regulations and Pinnacle Living records retention requirements.
-
Reviews departmental compliance with annual performance reviews and monitors performance appraisal program.
-
Assists departments with staffing and recruiting needs and prepares job postings.
-
Reviews and updates bulletin boards to comply with Federal and State regulations.
-
Produces monthly turnover report and distributes to Department Directors.
-
Conducts drug testing procedures in accordance with Pinnacle Living policies for new team members. Communicates positive screenings to the Director HR.
-
Processes criminal background checks using the Virginia State Police website and communicates with the Director HR when results have findings.
-
Ensures compliance with employment eligibility verification requirements (1-9 forms).
-
Maintains up to date job descriptions for all team members and ensures that all personnel files have a signed job description annually.
-
Ensures compliance with federal and/or state laws, regulations, and/or agency rules, standards, guidelines, etc.
-
Processes bi-weekly payroll and maintains accurate payroll records, reports, and files according to established procedures. Distributes payroll checks to departmental supervisors.
-
Responsible for assisting the Accounting Coordinator as needed.
-
All other duties as assigned.
-
Monitor timekeeping equipment/software (ADP) to confirm appropriate functioning and use and trouble shoots problems. Communicates timekeeping problems to departments when needed.
-
Ensures timely and accurate completion of Personnel Action Forms (PAFs) from Department Directors and enter PAFs accurately into payroll software system.
-
Coordinates and records vacation/leave requests for salaried team members into payroll software system.
-
Maintains appropriate withholding forms and support for payroll deductions.
-
Enters recruitment incentives for referred team members.
-
Coordinates team member benefits such as health, dental, life, long and short-term disability insurance within the designated time limits. Interfaces with benefits representative to resolve questions and concerns team members may have.
-
Performs timely processing of workers’ compensation claims and evaluates accident reports to determine accuracy and completeness.
-
Reconciles monthly insurance bills to ADP payroll software report.
Qualifications
-
Basic administrative knowledge and skills which are applied within clearly defined parameters using standard procedures and practices.
-
Typing speed of 50+ wpm.
-
Ability to read and write and follow written and oral instructions.
-
Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
-
Attention to detail and high regard for confidentiality.
-
Ability to communicate well with visitors, residents, and family members as well as community team members. Exceptional customer service and phone skills.
EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE REQUIREMENTS
-
High School diploma or equivalent.
-
Associate degree preferred.
-
0-2 years administrative experience preferred.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
-
May include lifting (particularly records storage boxes up to 25lbs).
-
Extensive walking, bending, stooping, standing.
-
Ability to work in a fast-paced environment with multiple tasks.
-
Ability to work in different locations throughout the community daily to respond to inquiries, problem and issues of residents, team members, corporate office, and outside parties.
-
Universal staffing, holiday, inclement weather, and a flexible work schedule are required.
INDD
-
Double Time when working designated holidays Holiday Pay - Double Pay
-
PTO with a Cash Out option available
-
8 Federal Holidays, including Martin Luther King Day and Juneteenth
-
One Paid Personal Day per year
-
Free parking available
-
6% Retirement Matching 403(b)
-
PayActiv – Cash advance on your paycheck available
-
Employee Assistance Program – LifeSolutions EPA
-
Full Health, Dental, and Vision Insurance options are available for individuals or families
-
Zero cost to team members: $50,000 term life insurance policy
-
Short-term Disability Insurance available
-
Immunizations available
-
Tuition Assistance Program available
-
Team Member referral bonus available
-
EVEN MORE BENEFITS AVALIBLE Depending on location.
Williamsburg's newest CARF accredited community and a top workplace award winner! At WindsorMeade Williamsburg our team members are dedicated to creating a community where age does not define the person. Our mission of Enriching Life’s Journey guides our team in delivering service that focus on autonomy and self-direction, whether that is done in our residents’ villas, apartments, assisted living, memory support or nursing residences. Our values of Culture, Stewardship, Partnership, Diversity, Hospitality and Quality form a framework for everything we do. If you possess strong professional skills and a desire to serve others by promoting person centered services in a team environment, we invite you to continue with this job application.
Vaccination Requirement
Employees hired for this position will be required to follow Pinnacle Living’s company-wide policies of being or becoming fully vaccinated against the annual flu, each subject to potential accommodation for medical reasons or religious beliefs.