Job Description:
Research & Resolution Specialist I - Strategic Programs
Objective
The Research and Resolution Specialist I is responsible for service delivery by researching and resolving issues regarding Armada Transportation and Storage and T&R Invoices, Collections and Financial reporting. Works in conjunction with internal partners such as the client experience team, operational excellence, billing and accounts payable to proactively oversee the management of Transportation and Storage and T&R invoicing, ensuring the services are seamlessly provided. Maintains positive relationship with vendors in support of the health of the Armada program.
Please note that this description is not all-encompassing as other ad hoc tasks are expected of the position
Essential Functions
Improve existing processes with the goal of improved service delivery and administrative time savings while reducing operational losses.
Responds in a timely manner to requests from vendors and clients.
Works with Strategic team as well as other internal/external clients and vendors to ensure all potential issues are addressed before they escalate to the client, result in a service delay or an operational loss.
Provides status report to management on a weekly basis and include a comprehensive picture of successes and opportunities for improvement.
Inform operations team of potential issues so proactive steps can be taken to ensure a seamless License and Title experience.
Proactively inform the appropriate License and Title management team and the Supplier Chain team member immediately of any issue that could escalate and negatively impact our relationship with the client.
Informs internal clients (Ex. Client Experience, Finance, etc.) of potential issues so proactive steps can be taken to ensure a seamless validations and payments of these vendors.
Identifies and mitigates any potential risks or vulnerabilities in the process and informs all the necessary internal teams appropriately.
Ability to handle day-to-day client requests, by utilizing LeasePlan's client interface software-ePlan, internet, and multiple client management tools.
Manage service tickets and ensure that they are maintained to an acceptable level, prioritize issues and appropriate resolution timeline, notifying leadership when the levels are not met.
Meets KPI measurement goals associated with managing queues, RP tickets, Ops losses, escalations, etc.
The following essential functions are included in roles with the focus area as listed below:
Other Duties
Communicates effectively with other departments to expedite response to internal and external requests.
Partners with operational excellence to monitor SLA statistics and provide to appropriate party monthly.
Develops additional reports and processes as needed, to ensure client satisfaction with the level of service provided.
Meets with L&T and Supply Chain Team, monthly, to provide an update.
Manages special projects such as plate audits, name changes and sale/leaseback audits.
Assists others in the department and throughout Operations during peak periods and to cover absences.
Other duties and responsibilities as assigned.
Competencies
Solution oriented
Communication
Customer focus
Build relationships
Collaboration
Initiative
Accountability
Job Specifications
Leadership responsibility: Note the leadership responsibility of this role (i.e. This position has no leadership responsibility -OR- This position manages a staff of 5-10 individuals)
Work environment: Note when, where and the type of environment where work will be performed (i.e. This position is in Alpharetta, GA and operates in a professional office environment -OR- This position is a flex role and can be performed remotely or in the office)
Work Environment: This position is in Alpharetta, GA and operates in a professional office environment. Position Type/Standard Schedule: Full-time position working Monday through Friday with occasional overtime as needed.
Travel: No travel required for this role.
Education & Experience
High School diploma required, but college degree preferred.
1–2 years of experience in the automotive industry preferred
1–3 years of experience in customer service related role.
Advanced expertise in Microsoft Excel including Pivot Tables, formulas and VLOOKUP’s.
Good verbal and written communication skills, problem solving and organizational skills.
Ability to work independently with a clear plan of action to ensure work is prioritized and deadlines are met.
Disclaimer
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEO Statement
Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.
Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.