Examples of Essential Functions:
- Provide clerical, administrative, and data entry support.
- Collect, review, and analyze data; prepare reports, charts, budgets and other presentation materials, take meeting minutes, and prepare written reports.
- Schedule, coordinate, and maintain calendar appointments and department meetings.
- Coordinate office and/or departmental operations.
Examples of Duties:
- Collect and assemble data and department reports.
- Assist other departments with Administrative support.
- Maintain accurate department and Operator attendance records, files and reports.
- Compile and type memos, letters, meeting notes and other correspondence.
- Answer telephones, take and distribute messages, and respond to emails.
- Respond to departmental inquiries and resolve information requests.
- Post notices and neatly maintain notice boards.
- Schedule department meetings and coordinate conference rooms and community spaces.
- Manage incoming and outgoing correspondence, including emails, faxes, mail, and packages.
- Create and accurately update spreadsheets and monthly reports.
- Maintain, organize, and file records, receipts, spreadsheets, databases, and confidential documents.
- Reconcile department spending, and track department budget and expenses.
- Process invoices and expense reports, compile travel authorizations and route for approval.
- Submit work orders, schedule, and maintain general office space and equipment.
- Open and sort mail.
- Organize office space and coordinate with Safety and Facilities as needed.
- Purchase and keep inventory of supplies and equipment.
- Submit work orders to maintain the office building and Operator's area as needed.
- Perform all job duties and responsibilities in a safe manner to protect oneself, fellowemployeesandthepublicfrominjuryorharm.Promotesafetyawareness and follow safety procedures in an effort to reduce or eliminate accidents.
- Perform other duties as assigned.
Job Types: Full-time, Contract
Pay: Up to $34.48 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Administrative: 4 years (Preferred)
Ability to Commute:
- San Carlos, CA (Preferred)
Work Location: In person