Job Summary:
We are seeking a detail-oriented Administrative Assistant to join our team. The candidate must be able to assist a multi-attorney practice located in Jacksonville FL, by performing receptionist and client intake duties, and other administrative support. Must be able to multitask in a fast-paced environment.
Job Duties:
- Answer phones and redirect calls to the appropriate attorney/staff in a timely manner
- Greet clients in person and on phone and interview them, documenting all information needed to document new intakes
- Accurately enter client information into client database system
- Prepare requested tracking and spreadsheet information.
- Assist Firm Administrator in administrative tasks
- Possess a professional demeanor with effective communication and phone skills
- Strong attention to detail, ability to organize tasks and responsibilities, and timely follow up as required
- Able to multitask and work in a fast paced environment
- Perform other job-related duties as assigned
Requirements:
- High school and/or GED
- Proficient in Microsoft Office including Outlook,Word, Excel, PowerPoint
- Proficiency with phone system and phone etiquette
- Top-notch communication and listening skills
- Must be detail-oriented, punctual, dependable and reliable
Preferred:
- Experience in a professional office or setting
- Experience in a legal office or working in a legal/law office environment
- Post high school college, AA or BA/BS
This is a full-time position, 9:00 AM to 5:00 PM Monday through Friday.
We offer a friendly business environment with a competitive salary commensurate with experience, and a full benefits package.
Send resume to Janet Fernandez at jfernandez@terrellhogan.com.
All job offers are contingent upon successful completion of a background check. In compliance with all Federal and State equal employment laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national, origin, age, marital status, gender preference, gender identity, or non-job related disability
Job Type: Full-time
Schedule:
Work Location: In person