Southern Indiana business is taking applications for an experienced Executive Administrative Assistant. This position requires the candidate to have excellent computer, written and verbal communication skills, as well as the ability to create spreadsheets and other various excel and word documents. You must have a friendly and outgoing personality and have expeirence in performing routine clerical work such as filing, scanning documents, faxing and assisting other departments as needed. This position may also require running errands and light purchasing. The successful candidate will be responsible for assisting the Director of Operations, CEO and other agency/interagency personnel. Operationally, you will be responsible for timely documentation and filing of documentation to appropriate entities. Professionalism and the ability to maintain and support a positive attitude, as well as, work alongside many different professionals ranging from the CEO, directors, coordinators and more, is a must.
Duties:
-Running errands as needed
- Provide high-level administrative support to executives
- Manage and maintain executives' schedules, appointments
- Coordinate and prepare materials for meetings, conferences, and presentations
- Create and edit correspondence, memos, presentations, and other documents
- Answer and screen phone calls, take messages, and respond to inquiries
- Perform general clerical duties such as filing, photocopying, scanning, and faxing
- Assist with special projects as assigned
Requirements:
- Proven experience as an executive administrative assistant or in a similar role
- Excellent phone etiquette and communication skills
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Attention to detail and accuracy in all work tasks
- Ability to handle confidential information with discretion
- Professional demeanor with the ability to interact with all levels of staff and external contacts
-Salary negotiable with proven experience
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.
Job Type: Full-time
Pay: $16.00 - $17.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 5 years (Required)
- Office administration: 5 years (Required)
- Executive administrative support: 2 years (Required)
Ability to Relocate:
- Floyds Knobs, IN 47119: Relocate before starting work (Required)
Work Location: In person