Essential Job Duties & Responsibilities::
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Decision-making: administrative assistants need to make independent decisions daily, addressing the best way to handle specific tasks.
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Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
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Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlines.
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Writing: Their emails, letters, documents and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.
Job Summary::
An Administrative Assistant supports an administrative professional to help them stay organized and completes tasks that allow executives to focus on more advanced responsibilities. Administrative assistant duties include organizing meetings for administrators, greeting office visitors and composing documents.
Job Description:
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Answer phones and greet visitors
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Schedule appointments and maintain calendars
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Schedule and coordinate meeting
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Prepare communications such as memos, emails, invoices, reports and other correspondence
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Write and edit communications, from letters to reports and instructional documents
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Create and maintain filing systems, both electronic and physical
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Maintain the job schedule and keep clients informed about project, including weather changes.
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Manage the office supplies
Qualifications (Experience, Education & Certifications, Key Attributes)::
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications
- Strong administrative and organizational skills
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Excellent communication skills, both verbal and written
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MS Office (Excel, Word and Outlook)
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Adobe Acrobat
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Ability to prioritize tasks with little supervision
Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)
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Remaining in a stationary position, often standing or sitting for prolonged periods: Constantly
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Moving about to accomplish tasks at a worksite or moving from one worksite to another: Never
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Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Occasionally
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Adjusting, moving and lifting objects in all directions: Constantly
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Talking and hearing to communicate with others: Constantly
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Seeing to perform job duties at close range, such as monitors or screens: Constantly
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Seeing to perform job duties at a distance, such as driving or operating equipment: Never
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Repeating motions that may include the wrists, hands and/or fingers: Constantly
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Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Never
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Operating machinery and/or power tools: Never
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Operating motor vehicles or heavy equipment: Never
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The ability to travel regionally or nationally: Never
Physical Demands:
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Sedentary work that primarily involves sitting/standing: Constantly
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Light work that includes moving objects up to 20 pounds: Occasionally
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Medium work that includes moving objects up to 50 pounds: Never
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Heavy work that includes moving objects up to 100 pounds or more: Never
Working Conditions:
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Low temperatures: Never
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High temperatures: Never
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Outdoor elements such as precipitation and wind: Never
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Noisy environments: Never
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Hazardous conditions: Never
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Shift work, to include overnight work: Never
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Frequent overtime, including weekends: Rarely
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Office environment: Constantly
Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.
We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. We actively promote diversity and inclusion within our workforce. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.