Under the direct supervision of the CEO, the Accounting Supervisor is responsible for all functions related to accounting and financials. Ensures all policies and procedures for vendors and clients are being followed. The Accounting Supervisor will delegate, supervise, and participate in accounting department tasks, oversee the recording, tracking, and reporting of financial information. Responsible for developing and maintaining accounting policies, practices, and procedures to ensure accurate and timely financial statements.
Essential Duties and Responsibilities:
- Verify invoices of all expenses before month-end close.
- Verify vendor’s statements versus our records and handle vendor’s inquiries with regards to payment follow-ups.
- Create an annual budget.
- Update cash flow quarterly.
- Manage company bank accounts.
- Prepare Accruals by the 15th of the month & manage G/L Accounts reconciliations.
- Fuel bill monitored and online payments are done in a timely manner.
- Provide accurate details to the COO and/or CEO by the 15th of the month showing variance of repetitive posting from prior month to current month.
- Coordinates, prepares and reviews monthly, and yearly aging reports including monthly review with the President.
- Develop, implement, and maintain systems, procedures and policies related to accounts payable function to ensure adherence to company guidelines.
- All repetitive transactions-obligations are to be posted by the 25th of the month for accurate and timely payment.
- Weekly aging reports are generated, verified for check review selection.
- Verify receipts for accuracy and guidelines, employee expense reports as it conforms to company policy.
- Coordinates set-up of contracts to AR/AP systems, schedules and manages vendor’s contracts.
- Manage, motivate, enhance, and develop team engagement to achieve the department's objectives and goals.
- Assists with internal and external audits as needed.
- Perform other duties as assigned by the CEO and perform AD HOC analysis as needed.
- Report balance due on credit cards with every payment made and reconcile all credit cards.
- Transferred items by 7 days after the cycle ends.
- Balance credit card transactions posting to cc vendor records for each cycle period.
- Routinely coordinate with the CEO for any offsets to AP.
- Supervise staff and check all invoices are posted correctly (terms, invoice dates, amount, GL)
- Streamline existing A/P procedures and workflow to be more efficient.
- Assist the President as needed on assigned or special projects when necessary.
- Fill in when a team member is out.
- Update Scorecard weekly for L10 meetings.
Other Duties and Responsibilities:
- Perform other related duties as assigned by the COO and/or CEO.
EDUCATION:
- Bachelor’s degree in Accounting, Finance or related field is highly preferred.
EXPERIENCE/EQUIVALENT TO:
- Minimum of three (3) years’ experience within a trucking/logistics company preferred
- Must be extremely detail oriented, attentive to accuracy, well organized, ability to multi-task workload and self-starter.
- Exceptional data skills along with a knack for numbers and proven knowledge and expertise of Excel navigation and creating spreadsheets.
- Demonstrate excellent documentation, follow through skills and flexibility dealing with all levels of staff.
- Established a strong working relationship with both internal and external contacts.
- Highly flexible and adaptable to any changing environment and can easily transition to multiple diverse groups.
- Effective verbal, written communications and possess strong analytical skills.
- Must be resilient, calm and understand a solid and structured company culture.
- Excellent verbal and written communication skills.
- Strong computer skills.
- Adept in mathematics.
- Ability to identify problems and bring to resolution.
- Ability to think quickly and adapt to multiple situations.
- Ability to independently identify and prioritize matters of varied importance.
- Exceptional organizational skills.
- Demonstrated ability to provide excellent customer service.
- Ability to manage busy telephones.
- Demonstrated dependability.
- Ability to follow instructions and complete required training.
- Ability to work independently and/or as a team member.
RESPONSIBILITY/SUPERVISORY ACTIONS:
- Assigning and scheduling work activities.
- Monitoring workloads/levels.
- Performance counseling/coaching.
- Planning and evaluation performance.
- Providing on-the-job training.
- Reviewing and checking work.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Experience:
- Microsoft Excel: 3 years (Preferred)
- accounting: 5 years (Required)
Ability to Commute:
- Gardena, CA 90248 (Preferred)
Work Location: In person