Makor Management LLC is a premier Properly management company managing apartment complexes in NH, and MA. With over 7 locations, we specialize in providing luxury amenities, and amazing service to our residents. Our corporate office is looking to bring a Corporate Administrative Assistant onto our team! We offer great benefits including medical, dental, time off, remote work Fridays, matching 401k, and more!
If you are detail oriented, love organization, and being part of a great team, this position, and company is for you.
Benefits:
- Low deductible health insurance plan options
- Paired Health Reimbursement Arrangements
- Dental 100% company paid (employee coverage)
- Vision
- Flexible Spending Account
- Dependent Care Account
- Group Life Insurance 100% company paid
- Group Short Term Disability 100% company paid
- Group Long Term Disability 100% company paid
- Paid Time Off
- Holiday Pay
Job Summary
The Corporate Administrative Assistant is responsible for supporting the corporate office and accounting department. This individual will be included in overseeing activity and monitor risk and exposure items that have significant impact on the achievement of the department’s objectives. The efficiency of the Corporate Administrative Assistant will play an important role in the organizational workflow.
Essential Duties and Responsibilities:
- Day-to-day office management for staff of 5-8 people
- Organization of Corporate Sharepoint
- Take critical meeting notes
- Manage/Set up Adobe accounts for employees as needed.
- Manage various vendor relationships (e.g., CSC, FedEx, Landlord,) and process/upload Conservice utility batches.
- Process monthly corporate allocations and journal entries
- Process mortgages
- Process expense reports and petty cash refunds for corporate office and properties
- Establish new vendors in Yardi, collect W9s, issue 1099s
- Assist Accounting Manager as needed (e.g., reconciliation of bank recs and security deposit accounts)
- Review move-out statements, issue security deposit refunds.
- Challenge and stream-lines functional tasks for maximum efficiency
- Ability to handle special projects and ad hoc requests as needed. Ex. org charts, spreadsheets, etc.
- Coverage for other leader(s) calendars, travel, expense and general administrative needs when peers are utilizing time off
- Assist with organizing company events when required
Qualifications:
- Education
- Prefer four (4) year degree in Administration, business, bookkeeping, hospitality, property management or proven experience
- Understanding and in-depth knowledge of all accounting rules
- Ability to meet deadlines
- Ability to work in a fast-paced environment
- Ability to perform multiple assignments without immediate supervision
- Good organizational skills
- Exceptional communication skills
- Strong customer service orientation
- Represent oneself and the company in a professional manner
- Proficient in Microsoft Word, Excel, Office365
- YARDI experience preferred
- Notary or willing to become a notary
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person