Title Administrative Assistant – Head Start
Job Description
BHC is seeking a highly skilled and experienced Administrative Assistant to support its two schools, Dorothy Day Early Childhood Center and Sugar Hill Museum Preschool. We are seeking a candidate who will provide administrative support in the effective management of the program and its program components in accordance with funding, source guidelines, Head Start Performance Standards, Board of Directors, Policy Council, and Broadway Housing Communities policies and procedures. Flexibility, good judgment and the ability to adapt quickly to the needs of a growing and diverse organization are essential. Experience in working in a non-profit, school or other educational setting highly desired.
ABOUT BHC: Founded in 1983, Broadway Housing Communities (BHC) is committed to addressing the challenges of poverty and homelessness for adults, children, families and communities in Upper Manhattan. BHC has developed six buildings that provide housing and other services for adults, children and families living in deep poverty; operates an award-winning early childhood center; and provides opportunities for tenants and the wider community to engage with the cultural arts. A seventh project was recently completed in the National Historic District of Sugar Hill and includes 124 units of permanent, affordable housing; an early childhood center; and a children’s museum of art and storytelling along with other community facilities.
RESPONSIBILITIES:
- Assist in the administrative duties of monitoring policies, procedures, and objectives of Sugar Hill Museum Preschool in its efforts to achieve agency objectives
- Maintain working knowledge of and provide assistance in the supervision of the day-to-day operations to achieve agency objectives and Federal performance standards and regulations.
- Be the point of first contact with all in-coming inquiries, enrolled families, community partners and vendors. Be a direct resource when possible and/or refer to the appropriate department
- Coordinate and lead all intake policies and procedures while maintaining performance standards and regulations
- Assist in the coordination between all program service teams in order to meet federal and local goals and objectives in a timely manner
- Provide reliable and timely data entry into ChildPlus data system, as needed
- Provide necessary support in daily administrative duties including but not limited to: time-sheets, answering phone, scheduling appointments, travel arrangements, coordinating special events, operating office machinery, office supply inventory, parent notices
- Provide back-up classroom coverage, as necessary
- Comply with all New York City: Department of Health/Day Care Regulations.
- Support the mission of Broadway Housing
- Read and follow all policies and procedures of DDECC/SHMP.
- Performs other duties as assigned
- Digital Acumen a must
Qualifications
Bachelor’s Degree
- Three years administrative working experience necessary
- Early childhood experience preferred
- Organizational, problem solving and interpersonal skills required.
- Strong computer skills required
- Excellent oral and written communication skills and interpersonal skills required
- Experience with low-income, culturally diverse families preferred
- Ability to work well with parents and professional peers
- Knowledge of all NYC/NYS Department of Health and Day Care Regulations
- Ability to foster meaningful relationships with children, families and community.
- Ability to learn and apply new knowledge and skills
Job Function
Administrative/Office Management
Location
New York, New York United States
Documents Required
Cover Letter
Resume
Degree Level
Bachelors
Salary Level
45,000 - 60,000 annually
Job Type: Full-time
Pay: $45,000.00 - $60,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Administrative: 2 years (Preferred)
Work Location: In person