Archer Lewis provides industry leading accounting and tax services to local clients with an owner’s mindset. Our large network offers boutique accounting firms modern support and tools to grow. With a focus on innovation and a passion for helping businesses thrive, we have become a trusted partner for businesses seeking expert financial guidance and for firms looking for additional resources.
Position Overview: The Accounts Payable Specialist will be responsible for managing the company’s accounts payable process, ensuring accurate and timely payment of invoices, and maintaining strong relationships with vendors. The ideal candidate will have a strong background in accounting, exceptional organizational skills, and the ability to work in a fast-paced environment.
Key Responsibilities:
- Invoice Processing:
- Receive, review, and verify invoices and expense reports.
- Match invoices to purchase orders and ensure proper approvals are obtained.
- Enter invoices into the accounting system accurately and timely.
- Payment Management:
- Prepare and process electronic transfers and payments.
- Perform check runs and ensure timely payments to vendors.
- Monitor accounts to ensure payments are up-to-date.
- Vendor Relations:
- Maintain and update vendor files, including contact information and payment terms.
- Communicate with vendors regarding invoice discrepancies and payment status.
- Resolve any issues or concerns related to accounts payable.
- Reconciliation and Reporting:
- Reconcile accounts payable transactions and statements.
- Assist with month-end closing and prepare reports as needed.
- Maintain accurate records and documentation for audits.
- Compliance and Procedures:
- Ensure compliance with company policies and accounting regulations.
- Assist in developing and implementing accounts payable policies and procedures.
- Stay current with industry trends and best practices.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Proven experience as an Accounts Payable Specialist or similar role.
- Proficiency in Microsoft Office Suite, especially Excel.
- Experience with accounting software (e.g., QuickBooks, SAP, Oracle) is a plus.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Strong problem-solving skills and a proactive attitude.
Job Type: Full-time
Pay: $42,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Ability to Commute:
- Winchester, VA 22601 (Required)
Work Location: In person