Office Manager
Overview:
We are seeking a highly organized, experienced (with minimum 5 years) and proactive Office Manager to oversee and manage the daily operations of our construction, production and excavating office. The ideal candidate will be responsible for managing administrative tasks, coordinating office activities, and ensuring the smooth running of the workplace. Must be able to independently to get tasks completed in a timely manner.
Experience in Quickbooks desktop, payroll, accounts payable and receivable, excel and word a required. Must be friendly, have the ability to interface and meet with customers, contractors, personnel.
Duties:
- Coordinate phone systems and handle incoming calls in a professional manner
- Manage office supplies and inventory, ensuring adequate stock levels
- Oversee budgeting and financial activities, including expense tracking and reporting
- Perform clerical duties such as data entry, filing, and document management
- Schedule management for meetings, appointments, and events
- Utilize QuickBooks for financial record keeping and reporting
- Record daily financial transactions in the general ledger
- Prepare financial statements, journal entries as needed, prepare & update spreadsheets
- Provide administrative support to staff and management
- Interface with corporate accountants
- Demonstrate strong organizational skills in maintaining office efficiency
- Lead and supervise office staff, fostering a positive team environment
- Prepare contracts, quotes & invoices. Process payments when received
Qualifications:
- Proven experience in office management or related administrative roles
- Proficiency in budgeting and financial management
- Familiarity with phone systems and office communication tools
- Strong clerical skills with attention to detail
- Knowledge of QuickBooks or similar accounting software preferred
- Excellent administrative and organizational abilities
- Effective team management skills to lead a diverse workforce
Join our team as an Office Manager and play a pivotal role in maintaining the efficiency of our office operations. If you possess the required qualifications and skills, we invite you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $16.99 - $20.00 per hour
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Charleston, WV 25311 (Required)
Ability to Relocate:
- Charleston, WV 25311: Relocate before starting work (Preferred)
Work Location: In person