Job Title: Sales Administrative Assistant
Job Summary:
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing office tasks, and ensuring the smooth operation of our office.
Duties:
Close Tickets
· Ensure invoices are closed within 48 hours. If not closed within that timeframe, follow up with salesmen to gather additional required information to close tickets.
· Gain an understanding of billing requirements for top customers.
o Put together a fleet profile book with each customer’s requirements.
· Learn the requirements for processing national account delivery receipts (Goodyear, Michelin, etc.). Get an understanding of what is needed to close a national account delivery receipt and ensure that proper codes are being used.
· Use online portals to gather POs for fleet management companies: Auto Integrate website for processing Element, Enterprise, Donlen, Lease plan, MK and other vendors on that website, ARI/Holman (Automotive rentals), Arriba etc.
· Close Michelin and Goodyear calls using the Fleet HQ and Michelin Oncall systems.
· Rejects/Chargebacks: If a DR is returned to us for any reason, investigate immediately and resubmit payment.
· Process Government support tickets (GS Forms), using Michelinb2b and Goodyear tire HQ.3
Daily Register
· Fill out end of day reports for accounting, balance tender accounts, verify cash on hand is accurate.
· Schedule bank deposit.
· Review Invoice register to ensure all invoices from prior day are filed with support documents for that day. File for future access.
Misc. Duties
· Assist Dispatch with building tickets for road calls.
· Assist Accounts payable with Docuware uploads when necessary.
· Assist Accounts receivable with collections when necessary.
· Assistant manager with receiving inventory to stock.
This position offers the opportunity to work in a dynamic environment where your skills will be valued. If you are a proactive individual with a passion for administrative work, we encourage you to apply.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- La Porte, TX 77571 (Required)
Ability to Relocate:
- La Porte, TX 77571: Relocate before starting work (Required)
Work Location: In person