Job Title: Payroll/Accounts Payable Coordinator
Department/Group: Business Department/Clerical
Position Summary/Purpose: To serve the Business Office effectively through payroll administration,disbursement processing and general accounting support.
To apply basic and some advancedlevel bookkeeping and accounting skills to help ensure the proper functioning and accountability
of fiscal operations. To assist in maintaining a professional, friendly, positive, and respectful work atmosphere with an emphasis on
teamwork and providing effective and timely direct service.
Role and Responsibilities / Essential Job Functions:
- Verify attendance, hours worked, and pay adjustments and post information onto designated records
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies
- Support Human Resources Department with new hire entry in the payroll system and attendance reporting
- Compute wages and deductions, and enter data into Skyward
- Record employee information, such as exemptions, transfers, and resignations, to maintain an update payroll records
- Process and issue employee paychecks and statements of earnings and deductions
- Compile employee time, production, and payroll data from time sheets and other records
- Complete TRS, Certified and Non-Certified Salary Study reports
- Issue and record adjustments to pay related to necessary corrections or retroactive increases
- Remain current in knowledge of changes in tax and deduction laws that apply to the payroll process
- Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments
- Prepare, enter and record all disbursements of District funds (accounts payable)
- Assist with various projects in finance and accounting as requested
- Assist and review with the Director of Human Resources all payroll benefit services, activities, plans and reports
- Maintain various payroll-related ledgers, journals, and other accounting records; perform necessary account balancing and reconciliation tasks
- Assist in the monthly reconciliation of the Flexible Spending Account (FSA) checking account.
- Prepare payroll-related government reports and records; submit quarterly and annual payroll reports as required by TRS, IMRF, Social Security and the IRS
- Organize and maintain various files and records related to payroll accounting functions
- Inform employees in advance of any issues or changes impacting paychecks; apprises staff of changes in IMRF and TRS systems
- Prepare, calculate and process payroll contributions and deductions such as FSA, 403b, and retirement agencies (i.e. IMRF and TRS)
- Assist callers and visitors with a variety of basic and specialized questions about the District and specifically about payroll concerns and redirect callers as necessary
- Maintain professionalism and confidentiality
- Maintain (and create as needed) standard operating procedures for payroll purposes and assist with the cross-training of identified District personnel
- Participate in payroll and benefit meetings with staff throughout the year
- Perform other duties as assigned and appropriate to the position
Preferred Skills:
- Experience in school business office
- Experience with school-related software (e.g. Skyward, TRS, and IMRF systems)
Qualifications and Education Requirements:
- Associates degree or higher in Accounting or related discipline or 3 years comparable payroll experience
- Previous experience with payroll/accounting/bookkeeping
- High level of computer skill including data entry, information retrieval, word processing and spreadsheet
- Work with mathematical concepts and statistical inferences and apply concepts, such as fractions, percentages, ratios, and proportions
- Work independently and in a small group and work with minimal direct supervision
- Excellent oral and written communication skills
- High accuracy and attention to detail/Strong organizational skills.
Working conditions / Environment:
Physical Demands: mobility throughout the office facility, visual acuity close/distance/depth perception,
hearing to receive information, verbal to exchange information, sitting for prolonged periods of time,
manual dexterity for computer keyboard and telephone use. Physical demands include bending, twisting,
stooping, reaching forward, reaching overhead, lifting up to 25 pounds from the floor, pushing and
pulling.
Applications encouraged: Please apply for position at www.d83.org
Environmental Conditions: indoor climate-controlled office environment
Examples of Equipment/Supplies Used to Perform Tasks: standard office equipment such as
computer, telephone, radio communication devices
FLSA Status: Non-Exempt
An Affirmative Action / Equal Opportunity Employer
Mannheim School District 83 does not knowingly discriminate against employees or applicants on the
basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual
orientation, or veteran status
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work setting:
Experience:
- Accounting: 1 year (Required)
Ability to Commute:
- Franklin Park, IL 60131 (Preferred)
Ability to Relocate:
- Franklin Park, IL 60131: Relocate before starting work (Preferred)
Work Location: In person