Competitive Compensation & Benefits Package!
Position eligible for –
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Annual incentive bonus plan
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Medical, dental, and vision insurance with low deductible/low cost health plan
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Generous vacation and sick time accrual
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12 paid holidays
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State Retirement (pension plan)
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401(k) Plan with employer match
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Company paid life and disability insurance
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Wellness Programs
See attachment for additional details.
Office Location: Flexible for any of our locations
Projected Hiring Range: Depending on Experience
Closing Date: Open Until Filled
Primary Purpose of Position:
This position will provide administrative and office/procedural support to the Transitions to Community Living Initiative (TCLI) unit by relieving the department of routine office tasks. This position will also provide departmental support by creating, maintaining, and/or distributing reports, spreadsheets and databases.
Role and Responsibilities:
75% MHSU Care Coordination Department Support – Transitions to Community Living (TCL) Team:
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Accurately enter and maintain data in data management as utilized by the MHSU Care Coordination Department – TCL Team
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Transitions to Community Living Data Processing and Tracking, including, but not limited to:
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Process, file, and maintain TCL referrals, including PASRR.
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Complete Demographic information for TCL Transition Plan
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Reconcile State In-Reach List
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Maintain monthly data for reports
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Maintain TCL-DOJ tags in alpha
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Consumer data in Alpha MCS/other databases, and Faxcore
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Provide administrative support functions including, but not limited to copying, filing, mailing; ordering supplies; screening calls and visitors; planning and arranging for the maintenance and preparation of information needed for departmental/unit reports; and, other administrative duties
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Other time is devoted to office support/procedural tasks such as, screening and routing materials based on content; providing receptionist and telephone services; providing typing and proofreading services; facilitating the flow of work through the unit; and, related activities
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Act as liaison with facilities management for building/maintenance issues
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Monitor business equipment for maintenance needed
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Coordinate agenda for department & regional team meetings and other assigned committees/department meetings and production of minutes and documentation maintenance for the committees
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Position will serve as part of the team to provide back up for front desk coverage
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This workload will vary with different project assignments
20% MHSU Care Coordination Administrative & Leadership Team Support:
Functions include but not limited to:
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Uploading and filing documents
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Correspondence/memo writing
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Creating Excel spreadsheets, and other documents as needed
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Recording meeting minutes
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Reports which may require independent research
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Making arrangements for conferences and meetings
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Planning and arranging for the maintenance and preparation of information needed for various meetings and presentations
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Work with the MHSU Clinical Director or designee to compile and analyze special projects
5% Other related projects and duties as assigned
Complete other supportive duties as assigned by supervisor.
Education and Experience Required:
High School graduate or equivalent and two (2) years of administrative support experience; or an equivalent combination of training and experience.
Education and Experience Preferred:
Office administration experience within an agency providing or managing MHSU/DD services.