We are a court reporting agency looking for a competent administrative assistant to help with the organization and running of the daily operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. The person fulfilling this position should be comfortable working with a high degree of attention to detail and discretion.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule daily meetings and appointments for all employees
- Resolve office-related malfunctions and respond to requests or issues
- Maintain trusting relationships with customers and colleagues
- Perform receptionist duties
- Responsible for all company billing
Skills
- Proven experience as an office assistant or in another relevant administrative role
- Knowledge of computer systems (QuickBooks, Microsoft Office 365, Excel, Zoom)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
Job Type: Part-time
Pay: $18.00 - $23.00 per hour
Expected hours: 30 per week
Schedule:
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Office: 1 year (Required)
Language:
Shift availability:
Work Location: In person