SECRETARY TO THE SOIL AND WATER CONSERVATION DISTRICT BOARD
DISTINGUISHING FEATURES OF THE CLASS: This administrative position serves as an officer to the Board of Directors and is a member of an interdisciplinary team responsible for the implementation and administration of Soil and Water Conservation District (SWCD) programs. The SWCD Secretary is primarily responsible for all fiduciary and financial functions of the Soil and Water District. Work shall be performed independently and professionally. The SWCD Secretary shall report directly to and receive direction from the SWCD District Manager and SWCD Board of Directors. Does related duties as required.
TYPICAL WORK ACTIVITY:
· Serves as an officer to the Board of Directors;
· Responsible for accurately recording meeting minutes and maintaining the permanent minute book(s);
· Responsible for all provisions and mandates specified by the New York State Uniform System of Accounts;
· Verifies all invoices for payment prior to approval by SWCD Board; Responsible for the payment of all invoices after approval by the SWCD Board;
· Prepares monthly financial statements for the Board of Directors and SWCD Executive Director;
· In conjunction with the Executive Director, prepares Soil & Water Conservation District’s year-end financial report for the State Comptroller;
· Responsible for the reconciliation of monthly bank statements on all SWCD bank accounts and performs all financial transfer of funds;
· Prepares monthly abstracts for all SWCD expenditures;
· Prepares bi-weekly payroll for District employees and maintains all payroll ledgers through Paychex system(Responsible for submitting payroll taxes withheld from employees to the Internal Revenue Service, NYS Department of Taxation and Finance, and the Social Security Administration);
· Responsible for the administration of the NYS and Local Employees’ Retirement System, filing of the monthly report, and submission of employee retirement contributions;
· Tracking and funding of expenditures for all SWCD grants (only financial section within bank accounts);
· Prepares W-2 forms for all SWCD employees and all related year-end reports to be submitted to the Internal Revenue Service, NYS Department of Taxation and Finance, and the Social Security Administration;
· Responsible for filing reports for unemployment insurance, disability insurance and workmen’s compensation;
· Prepares all month-end and quarterly payroll reports for the IRS, NYS Department of Taxation and Finance, Social Security Administration and the NYS Retirement System.
· Responsible for invoicing and inventory control of all resale items;
· Prepares the SWCD annual budget under the direction of the SWCD Executive Director; Responsible for the preparation of IRS 1099 form and all BMP payments;
· Serves as SWCD Records Management Officer and is responsible for maintaining SWCD files according to the State Educational Department;
· Provides secretarial support to SWCD Executive Director;
· Administers all special accounts under the direction of SWCD Executive Director;
· Assists SWCD Executive Director in the establishment, review and maintenance of all SWCD policies, procedures and insurance policies;
· Maintains quarterly newsletters, and Facebook page;
· Performs related duties as assigned by the SWCD Executive Director.
FULL PREFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough knowledge of computer software (Microsoft Excel, Word and Access programs and accounting software); thorough knowledge of the principles of accounting; thorough knowledge in preparing state and federal payroll tax reports, W-2’s, 1099’s and year-end tax reports. Must be able to accurately record meeting minutes; good knowledge of modern office machines; good knowledge of the functions of local, state and federal agencies; good knowledge of QuickBooks or a similar system; ability to prepare financial reports; ability to communicate effectively both orally and in writing; ability to maintain a professional and cooperative working relationship with all agency and interagency staff; ability to work independently, manage workload efficiently and demonstrate accuracy, integrity, confidentiality and sound professional judgement. If a candidate has their New York State Notary, then they will be considering a higher consideration for the position.
MINIMUM QUALIFICATIONS:
(a) Graduation from a regionally accredited college or university or one accredited by the Board of Regents to grant degrees with an Bachelor’s Degree, or higher, in business, accounting, or related field and four (4) years of related professional experience; OR
(b) Graduation from a regionally accredited college or university or one accredited by the Board of Regents to grant degrees with an Associate’s Degree in business, accounting, or related field and six (6) years of related professional experience.
SPECIAL REQUIREMENTS:
1) New York State Drivers License must be maintained throughout employment.
2) Applicant must be bondable.
Job Type: Full-time
Pay: $42,000.00 - $48,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Experience:
- Accounting: 1 year (Preferred)
Ability to Commute:
- Oriskany, NY 13424 (Required)
Ability to Relocate:
- Oriskany, NY 13424: Relocate before starting work (Required)
Work Location: In person