Clerical Assistant Next Up/EOPS/CARE
Salary: $47,549.00 - $63,648.00 Annually
Job Type: Classified - Full-time
Job Number: 6352-c-06/24
Closing: 7/14/2024 11:59 PM Pacific
Location: Visalia, CA
Department: EOP&S
Division:
General Description
Under the direction of the NextUp and EOPS/CARE Director, the clerical assistant will perform a variety of clerical duties, assist NextUp and EOPS students with questions, provide support for the NextUp computer lab/center and the NextUp/EOPS staff. The clerical assistant must have good communication and writing skills, be organized and be able to work independently and/or as a team member.
This position is assigned to the Visalia College Campus, M-F 7:45 a.m. to 4:45 p.m. May require some occasional schedule flexing for evening coverage. Full-Time 12-months. Initial placement is at $47,549.
College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.
Job Duties
Job duties of the Clerical Assistant - NextUp include:
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Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
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Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines.
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Type a wide variety of materials from rough drafts or oral instructions; distribute as appropriate.
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Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms; list, abstract or summarize data.
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Review documents for accuracy and completeness so they conform to standards.
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Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
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Utilize the District's integrated software in performing the required duties of the position.
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Operate a variety of office machines and equipment including typewriter, copier, computer terminal, fax, and telephone.
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Assist students with a variety of information and materials in support of an assigned program and general College information.
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Receive, open and distribute mail.
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Perform related duties as assigned.
Qualifications
Minimum Qualifications (Education & Experience):
Any combination equivalent to:
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Graduation from high school and
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Formal computer training and
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One year of clerical experience
Working Conditions:
Environment
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Office environment.
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Constant interruptions.
Physical Abilities
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Ability to hear and speak to communicate with students/public.
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Ability to see to read documents.
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Ability to sit and stand for extended period of time.
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Ability to reach in all directions.
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Ability to lift moderately heavy objects.
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Dexterity of hands and fingers to operate a computer and office equipment
Knowledge and Abilities
The hiring committee is seeking evidence of the following:
Knowledge of:
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Basic policies, procedures and activities related to an assigned program or function.
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Operation of standard office machines and equipment.
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Basic word processing skills.
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Modern office practices, procedures and equipment.
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Record-keeping techniques.
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Telephone techniques and etiquette.
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Correct English usage, grammar, spelling, punctuation and vocabulary.
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Interpersonal skills using tact, patience and courtesy.
Ability to:
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Perform a variety of clerical duties in support of an assigned program or office.
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Operate a variety of office machines and equipment including typewriter, copier, computer terminal, Dictaphone, telephone switchboard console and postage meter as required.
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Complete assignments with minimal supervision.
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Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
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Type at 40 words net per minute from clear copy.
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Learn to interpret, apply and explain rules, regulations, policies and procedures.
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Establish and maintain cooperative and effective working relationships with others.
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Maintain records and prepare reports.
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Understand and follow oral and written directions.
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Communicate effectively both orally and in writing.
Application Procedure
To be considered for this position, applicants must submit:
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An online job application.
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Letter of interest which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
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Resume
Recruitment Analyst: Norma Chavez normach@cos.edu 559-737-6237College of the Sequoias does not sponsor H-1B Visas
To apply, visit https://www.schooljobs.com/careers/cos/jobs/4558931/clerical-assistant-next-up-eops-care