PRIMARY FUNCTION
The Financial Special Projects Coordinator provides support and coverage to the financial management department during staffing vacancies, paid time off, and heavy work load times. This includes but is not limited to, grant billing and reporting, commercial/ Medicaid billing, accounts payable and accounts receivable functions. Provides support to team in researching possible funding opportunities, and drafting projected budgets and financial forecasting for continuation and new budgets. Handles preparation of quarterly and annual financial reports such as indirect cost rates and DCF reconciliation report. Performs analysis of varying business functions and implement solutions to improve revenue optimization. Works with team to improve the business/financial operations of the organization.
SCOPE OF WORK
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.
1. Performs analysis of business operations to improve the functioning, efficiency and effectiveness of the organization including funding utilization, trends, productivity, funder scorecards, workflows, and staffing.
2. Works with the CEO, CFO, and Chief Clinical Officer to analyze and develop case rates, alternative funding proposals/analysis, rate negotiations, return on investment, and viability/sustainability of funding and create and submit reports as required on these areas.
3. Provides support to team in researching possible funding opportunities, and drafting projected budgets and financial forecasting for continuation and new budgets.
4. Develops key personnel/staffing, funding proposals, budgets, and annual performance reporting for current grants.
5. Participates in the audits of Cove during funder financial audits and annual financial audits.
6. Coordinates efforts to manage and improve service line activities along key performance metrics including volume growth, service line profitability, and aging accounts.
7. Review and analyze monthly budget and financials reports to identify opportunities to optimize revenue.
8. Handles preparation of quarterly and annual financial reports such as indirect cost rates and DCF reconciliation report.
9. Works with Commercial/Medicaid Billing Specialist to identify trends or patterns in denials, missing services or codes, and opportunities for expansion of billable services.
10. Manages and addresses the aging accounts for Commercial, Medicaid, and grants.
11. Reviews and makes recommendations to the CEO for Charity Care requests and handles the patient accounts coding and balances for charity care.
12. Provides support and coverage to the financial management department positions during vacation, vacancies, and heavy work load times including grant billing and reporting, commercial/ Medicaid billing, accounts payable and accounts receivable functions.
13. Ensures processes and instructions for grant billing and reporting, commercial/ Medicaid billing, accounts payable and accounts receivable functions are well documented.
14. Works with the finance team on annual budgets.
15. Works on special projects identified by the CFO or CEO.
16. Supervises Commercial/Medicaid Billing Specialist and support staff (interns) working with the finance team
17. Manage staffing, supervision, scheduling, development, evaluation, and performance.
18. All other duties as assigned.
SUPERVISORY RESPONSIBILITIES
STANDARDS OF PERFORMANCE **
1. Maintain patient rights as defined by DCF.
2. Maintain the highest standards in ethical conduct and confidentiality.
3. Maintain clinical records in accordance with company standards.
4. Follow all established company policies and procedures.
5. Model ideals of integrity, loyalty, and teamwork.
6. Sustain a positive, caring, supportive, recovery-oriented environment.
EDUCATION REQUIREMENTS * *
•Undergraduate Degree
Bachelor’s degree in finance or accounting preferred. Equivalent education and accounting/financial experience in a not for profit in lieu of degree if actively enrolled in Accounting or Finance program at an accredited college or university with planned completion of an undergraduate degree within one (1) year of hire.
CERTIFICATION/LICENSE REQUIREMENTS * *
RELATED EXPERIENCE
KNOWLEDGE, SKILLS & ABILITIES * *
Ability to work in fast paced environment autonomously while managing frequent requests from stakeholders. Ability to work in a dynamic environment that requires the candidate to be flexible and responsive to changing goals, priorities, and needs. Ability to communicate effectively and prepare complete, concise, clear and accurate reports ad hoc. Confidentiality and attention to detail required. Ability to provide a positive customer experience with internal and external stakeholders Minimum of 1 year experience with billing, grant management (Federal and/or State funding) or finance. Proficient in MS Excel. Experience working in electronic health records (EHR) such as SmartCare. Minimum of 2 year experience with 501c3 nonprofit organizations preferred. Proficient in the use of software applications, databases, and spreadsheets. High level of self-organization. Communicate, both orally and in writing, with departmental leadership in a clear, decisive, and compelling manner.
PHYSICAL REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Regularly required to sit and talk or hear; stand; walk; and use hands to finger, handle, or feel objects or controls. Occasionally required to reach with hands and arms, and lift or move up to 35 pounds. Specific vision requirements required include close vision and the ability to adjust focus.
Job Type: Full-time
Pay: Up to $80,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Work setting:
Education:
Experience:
- Microsoft Excel: 1 year (Preferred)
Ability to Commute:
- Tampa, FL 33605 (Required)
Work Location: In person