Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
The Administrative Assistant is the initial point of contact in the Department of Medical Education office. This position helps to ensure that visitors and callers have a positive experience during their interaction with the department. The successful candidate will be friendly and welcoming, yet able to maintain an orderly office setting and be aware of all departmental events. The Administrative Assistant reports to the Director of Operations, Medical Education Administration.
Duties and Responsibilities
- Procures a deep understanding of the department and institution’s organizational structure in order to greet and direct visitors appropriately
- Answers phones, screens and directs callers
- Procures a deep understanding of the application process for foreign and domestic visiting students in order to assist with a very high volume of incoming inquiry/application follow- up calls.
- Responds to inquiries and correspondence from internal and external entities
- Pick up and distribution of mail and packages for the department
- Ordering and maintenance of office supplies and equipment
- Maintain electronic records of all processed documents
- Supports and participates in all educational events, including orientation, graduation, and various student affairs events
- Assists with the processing of financial transactions such as check requests, purchase orders and employee reimbursements
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment
- Distributes check and expense reimbursements
- Assists Director of Medical Education Administration with special projects
- Backup to the Executive Assistant to the Deans
- Performs other related duties
Minimum Education
Associate’s Degree or related experience
Minimum Related Experience
Minimum two years of administrative experience
Qualifications/Skills
- Excellent interpersonal and communication skills; Friendly demeanor
- Excellent organizational skills
- Exceptional attention to detail and accuracy
- Proficiency in Microsoft office suite
The Mount Sinai Health System is committed to the tenets of diversity and workforce that are strengthened by the inclusion of and respect for our differences. We offer our employees a highly competitive compensation and benefits package, a 403(b) retirement plan, and much more.
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:
Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential
Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination
Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers
Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Who We Are
Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.
EOE Minorities/Women/Disabled/Veterans
Job Type: Full-time
Pay: $21.24 - $35.30 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- New York, NY 10029: Relocate before starting work (Required)
Work Location: In person