Seeking a hardworking, passionate, customer service driven individual with a love for details, organization and event planning. Applicants should have 1 - 2 years of professional work experience, excellent writing/grammar/proofing skills, a love of people and be interested in making a difference. Additional attributes of a potential candidate include excellent social and interpersonal skills, a positive attitude, ability to be flexible, a good sense of humor, and a team player.
Requirements: BA/BS degree, excellent writing, oral communication and organizational skills; strong editing and proofing experience with above average spelling, grammar and punctuation knowledge; detail oriented and highly motivated; be able to prioritize and manage multiple tasks in a fast paced, deadline oriented environment and work as part of a team. Must work well under pressure; possess confidence and an ability to handle stress; must be proficient in Word, Excel, Access and PowerPoint. QuickBooks experience is a big plus. Integrity, trust and conducting yourself with the highest standard of professional ethics are key. A love for attention to detail and social media marketing are desired.
Duties and Responsibilities:
· Serve as a front-line contact with clients, vendors, event donors, and volunteers.
· Update information, sales reports, auction reports and guest lists in database and excel spreadsheets for clients relative to event donors, sponsorships, and tracking systems.
· Proofing graphic/event materials in draft format and approve for printing. Excellent writing, spelling and grammar skills are required.
· Maintaining donor files, assist with special activities and logistics, and work on a variety of mailings.
· Drafting correspondence, running mail merges, distributing correspondence via email and US Post pertaining to upcoming events.
· Tracking incoming revenue, preparing and making deposits at nearby banks, entering into database and processing invoicing systems.
· Writing and distributing fundraising letters and auction donation solicitations.
· Responsible for organizing aspects of event registration process.
· Creating and assisting in developing in production schedules and timelines for each event.
· Providing post-meeting follow-up and issuing reminder notices on behalf of clients.
· Managing the graphic design and marketing material production process for clients and KMC Productions
· Managing social media marketing for clients and KMC Productions
· Managing, cleaning and updating mailing lists in database.
· Assisting in the production of program books including securing advertisements from donors.
· Organizing and managing input of all bills into accounting software.
· Ordering supplies, answering phones, checking voicemail messages, scheduling of meetings, expense reports, post office runs and orderliness of office.
· Providing both general and administrative support for a busy special event management office to include database input, copying, filing, mailing, and organizing, invoicing and general office errands. Includes checking mail daily, ordering office supplies, organizing and maintaining event supplies, point of contact for FedEx, Bank deposits, and messenger service.
Hours: M – F, 8:45 a.m. – 5:45 p.m. with some evenings and weekend hours during actual events.
Ownership of a car is essential. Parking is complimentary. Office is located in Braintree, MA. Public transportation is neither convenient nor practical.
Applicants should be comfortable with a small 12 lb. dog in the office daily.
Job Type: Full-time
Pay: $40,000.00 - $47,500.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
Ability to Relocate:
- Braintree, MA 02184: Relocate before starting work (Required)
Work Location: In person