Job title: Full Charge Bookkeeper
Reports to: CFO
Employment Status: Full-Time
FLSA Status: Non-Exempt
Job Summary:
The Full Charge Bookkeeper is responsible for overseeing all aspects of the company's bookkeeping, accounts receivable, and payroll activities. This includes maintaining financial records, managing customer communications, collecting open invoices, processing payroll, and ensuring accurate and timely financial reporting. The ideal candidate will have significant experience in accounting and payroll, proficiency in QuickBooks, and demonstrated leadership skills to drive financial excellence within the organization.
Key Responsibilities:
Financial Reporting and Analysis:
- Oversee and manage all general ledger activity, ensuring accurate and timely financial reporting.
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Prepare and analyze monthly, quarterly, and annual financial statements.
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Provide insights and recommendations to the CFO for financial decision-making.
Accounts Receivable and Collections:
- Manage the full cycle of accounts receivable, including invoicing, collections, and reconciliations.
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Communicate with customers to resolve billing issues and collect overdue payments.
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Develop and implement strategies to improve AR processes and reduce outstanding balances.
Payroll Management:
- Ensure compliance with federal, state, and local payroll regulations and reporting requirements.
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Coordinate with HR to ensure accurate employee data for payroll processing.
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Resolve any payroll discrepancies or issues promptly and efficiently.
QuickBooks Management:
- Ensure all transactions are accurately recorded and categorized within QuickBooks.
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Produce reports and financial statements from QuickBooks as needed.
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Assist in setting up new features or modules within QuickBooks to streamline operations.
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Stay updated with the latest features and updates to QuickBooks and implement necessary changes.
Compliance and Reporting:
- Ensure compliance with all local, state, and federal accounting and tax regulations.
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Assist in preparing documentation for audits and work with external accountants or auditors as necessary.
Leadership and Process Improvement:
- Offer insights and suggestions for improving financial processes and procedures.
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Assist in budget preparation and financial forecasting.
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Lead and mentor junior accounting staff, fostering a collaborative and efficient team environment.
Miscellaneous:
- Any other duties as assigned by the CFO.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field.
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Minimum 5 years of experience in bookkeeping and payroll, with a strong focus on financial reporting.
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Proficiency in QuickBooks is required.
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Strong understanding of payroll regulations and reporting.
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Excellent attention to detail and organizational skills.
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Strong communication skills, both written and verbal.
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Ability to multitask and meet tight deadlines.
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Demonstrated leadership skills and ability to mentor junior staff.