REDW LLC, one of the Southwest’s largest and fastest growing certified public accounting and business advisory firms, is excited to have been awarded Top Workplace 2022 and 2021 honors for both the state of Arizona and the state of New Mexico. AZCentral and The Albuquerque Journal also recognized REDW with special Cultural Excellence awards in Compensation, Remote Work, and Formal Training categories.
The Administrative Assistant provides essential support to assigned teams and ensuring that our business operations run smoothly. This dynamic role requires a highly organized, flexible, and detail-oriented individual who can manage multiple tasks and priorities simultaneously. The successful candidate will demonstrate strong communication skills and a commitment to providing exceptional client service.
ESSENTIAL FUNCTIONS
- Answering Phones: Efficiently manage incoming calls with professionalism and courtesy, serving as the first point of contact for the organization by screening, routing, and providing basic assistance.
- Business Correspondence: Draft, format, edit, and proofread a wide array of business documents including emails, PowerPoint presentations, and general office communications.
- Client Interaction Point of Contact: Serve as the primary contact for internal clients regarding administrative processes, ensuring high-quality control and efficient record management.
- Client Engagement Management: Assist with the setup of client engagement activities such as initiating new client research/acceptance, completing due diligence forms, managing CRM data entries, coordinating engagement codes, and arranging electronic files.
- Meeting and Event Coordination: Facilitate the planning and execution of internal meetings and events, ensuring all logistical details are handled seamlessly.
- Production of Client Deliverables: Support the creation of client-facing materials like reports, proposals, and agreements, ensuring timely and accurate delivery.
- Expense Management: Assist with timekeeping and expense reporting for assigned teams, maintaining accurate records.
- Internal and External Liaison: Coordinate communications with clients and staff, screening
calls and facilitating client service interactions and providing diligent follow-ups.
- Onboarding Support: Participate in the training of new administrative staff, providing guidance
and answering procedural questions.
- Back-Up Office Support: Offer back-up assistance to Office Services as necessary, including
answering phone calls and managing inquiries.
- Ad-Hoc Duties: Take on additional responsibilities and engage in special projects as directed
by management.
KNOWLEDGE AND SKILLS
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Competency in Microsoft Office applications, including Word, Excel, and Outlook.
- Familiarity with office management procedures and basic accounting principles.
- Professional attitude and appearance.
- Ability to work independently and as part of a team.
QUALIFICATIONS
- High school diploma or equivalent; associate or bachelor’s degree preferred.
- Proven experience as an administrative assistant or similar administrative role.
REDW is committed to providing an environment where equal employment opportunities are available to all candidates without regard to race, color, religion, sex, national origin, age, physical and mental disability, marital status, sexual orientation, veteran status, and any other characteristic protected by applicable law. REDW colleagues believe that diversity and inclusion among our teammates is critical to our success as a global firm, and we seek to recruit, develop and retain the most talented individuals from a diverse candidate pool.