Project Coordinator
Department: Operations
Operations Area: Nashville, East Region
Subordinates: None
Reports to: Regional Project Coordinator
Hours: 8:00 AM to 5:00 PM Monday through Friday (some days may require more than 8 hours). May be required to attend industry/company functions outside of normal business hours.
Position Summary
Efficiently facilitates the administrative needs of the operations department while representing CAMP in a professional manner to all external and internal customers, customer prospects and the general public.
Knowledge/Skills/Abilities
Possess good oral and written communication skills and exceptional telephone communication skills. Have strong organizational skills. Ability to effectively multi-task while maintaining the willingness to assist customers, vendors and co-workers. Possess intermediate level skills for Microsoft Outlook, Excel, Word and Project. Prior construction software experience helpful.
Responsibilities
Assist department in all functions including the following:
- Job Closeout Process
- BUCU Process
- Creating/increasing PO’s
- Retainage approvals
- Payments released
- Assisting PM in ensuring job dates and job status is correct
- Ensuring jobs are bought out correctly and fully by assisting in the development and execution of the budget/buyout process with Project Manager (PM). Assuring the project is set up correctly as early in the process as possible.
- Helping maintain the budget (making any corrections, alert when over budget, etc.)
- Solving issue invoices Document Capture (DC)
- Ensuring subcontractor invoices are sent to DC for processing
- Participating in internal project kick off meetings
- Coordinate Project Manager/Superintendent approvals on subcontractor and vendor invoices within required timeframes and follow up as necessary when disputed invoices occur.
- Follow-up on signed Purchase Orders (PO) from DocuSign
- Interface with superintendents and communicate effectively with Sales and Administration.
- Assist superintendents in researching special material needs and communicating with subcontractors concerning order status and invoices.
- Provide clerical assistance to superintendents in organizing weekly invoices, incident reports, printing resident notifications and other tasks as needed.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Experience level:
- 2 years
- 3 years
- 4 years
- 5 years
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- If offered the position, are you willing to submit a pre-employment background check and drug screening?
- What is your expected pay range?
Experience:
- Construction: 1 year (Preferred)
- Customer service: 3 years (Preferred)
- Invoicing: 3 years (Preferred)
- Project Coordinator: 2 years (Preferred)
- Administrative: 3 years (Preferred)
Ability to Relocate:
- Nashville, TN: Relocate before starting work (Required)
Work Location: In person