Cambio Consulting Group LLC is seeking to hire a full-time Executive Administrative Assistant with at least 3 years of experience to support the United States Department of Agriculture (USDA) Office of Homeland Security (OHS) to perform executive-level administrative duties. OHS also provides security management of USDA's Headquarters facilities in the National Capital Region (NCR) and 24/7 operations center support to USDA emergency response and program operations nationwide. The USDA needs an individual that is capable of working independently, has a customer service focus, and willing to support OHS Leadership with overall responsibilities in managing significant homeland security personnel, budgets, and division-specific programs on a daily basis.
This will be position will be Onsite (75%) and Remote (25%) of the time weekly. There is a minimum of eight hours per day, Monday – Friday, from approximately 8:00 AM – 4:30 PM EST except for federal holidays.
Minimum qualifications for the position:
- Must be a U.S. Citizen
- Must be able to pass a Government Security Clearance
- Aware and prepared for all meetings
- Skilled in scheduling, coordinating, document management, and phone management
- Customer-service driven
- 3 years of executive administrative experience
- Bachelor’s Degree preferred
- Ability to pass the Information Security Awareness exam to access USDA’s computer network
- Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Office software; ability to prepare and/or update documents such as correspondence, electronic spreadsheets, or databases in the performance of daily duties
- Skill in information technology, including using telephone conferencing and video-teleconferencing equipment, high volume copiers and scanners, and other high tech office equipment and software
- Knowledgeable and experienced in operating small office machines such as calculators, fax machines, scanners and copy machines
- Able to manage purchasing supplies, equipment, and services
- Skill in maintaining SharePoint sites
- Must be skillful in working with the public
- All contractor employees must read, write, speak and understand English fluently
Tasks:
- Providing Administrative security services to the Office of the Director and the OHS divisions.
- The primary receptionist for all incoming/outgoing correspondence, telephonic activity, in-person visits and access, and office and conference room scheduling.
- Basic document drafting, reviewing and finalization, office function coordination, management of conference rooms, management of conference phone lines, revising contact lists and call trees, and meeting facilitation and note taking.
- Providing support in continual review and revision (in accordance with USDA OCIO and OC specifications) of all OHS websites.
- Supporting the USDA SAAR/CEC IT support application in making requests, tracking request status, as well as tracking OHS’s IT inventory and updating OHS leadership monthly on IT equipment status.
- Supporting OHS Leadership in information tracking processes, procedures and metrics; and document tracking processes, procedures, and metrics.
- Supporting the delivery of presentations, meeting attendance, data entry, documents, information research, and/or other management deliverables.
- Support the current method for tracking interagency reimbursable agreements and track all OHS incoming and outgoing IAA’s as well as AD-700 expenditure documents.
Requirements:
- Attention to detail
- Calendaring and Meeting preparation
- Customer service orientation
- Proficiency in Microsoft Office Software
- Administrative support experience
- Bachelor’s Degree preferred
Cambio's Public Sector Practice helps executives and managers at all levels of government maximize performance and efficiency in the face of ever tightening budgets and increased demand for services. Our public sector team members find solutions that help government leaders with issues including policy review, governance, analytics, financial management, human capital, and information technology for a broad range of federal agencies.
www.cambiocg.com
Job Types: Full-time, Contract
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you a U.S. Citizen? (No VISAs accepted for this position)
- Do you have an Active Public Trust, Security Clearance, OR the ability to go through a background check?
Education:
Experience:
- meeting and phone management: 3 years (Required)
- supporting a federal IT office: 3 years (Preferred)
- Executive Administrative Assistant: 3 years (Required)
- supporting executive and/or director level personnel: 3 years (Required)
- document drafting, office coordination, meeting management: 3 years (Required)
Work Location: In person