N.B. I. has been building commercial displays and cabinets for over 45 years. We take on many interesting and intricate projects. We love challenges and often build what others will not. We build items for malls, amusement parks, showrooms and office buildings. We have very low employees turnover. Many of our employees have been here 20+ years.
Nakamura-Beeman, Inc. is looking for an Office Assistant to be responsible for handling clerical tasks in our office under the general supervision of the Office Manager. You will be handling incoming phone calls, greeting clients and vendors, as well as managing files, processing payroll, updating paperwork and other documents, and performing other general office clerk duties and errands. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent communication skills.
Responsibilities and Duties:
· Greet clients and vendors upon arrival and direct them to appropriate offices.
· Answer four-line phone system, direct calls, and take messages as needed.
· Process and submit payroll to ADP.
· Maintain filing and storage systems in the office.
· Log and manage customer orders.
· Create, edit, and update Microsoft Excel and Google Spreadsheets.
· Light accounts payable and receivable duties i.e. entering bills and invoices in Quickbooks.
· Light IT duties i.e. troubleshooting Outlook, installing software.
· Update the website with blogs posts in Wordpress.
· Monitor and maintain office supplies.
· Retrieve documents and files when requested.
· Organizing travel by booking reservations and accommodations as needed.
· Performing general office clerk duties i.e. fax, scan, and copy documents.
· Helping organize and maintain office common areas.
Skills and Qualifications:
· High school diploma or equivalent
· 2+ years’ experience in an administrative capacity
· Pleasant, friendly disposition
· Excellent organizational and time management skills
· Analytical abilities and aptitude in problem-solving
· Excellent command of personal computer equipment and standard word processing, scheduling, electronic email, spreadsheet, and database programs
· Strong interpersonal communication skills
· Demonstrated ability to write clear and concise correspondence, documents, and reports
· Excellent verbal communications skills, including ability to give and receive clear, concise information
· Flexibility and willingness to undertake special projects or have work assignment priorities change
· Have a valid driver’s license
Preferred Qualifications:
· Associate’s or bachelor’s degree
· Knowledge and experience with QuickBooks
· Website content management
· Bilingual in English and Spanish
Job Type: Full-time
Pay: $24.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Santa Fe Springs, CA 90670 (Preferred)
Work Location: In person