Administrative Assistant - North Campus
Essential Job Functions:
- Provides administrative support to department lead and faculty members.
- Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades, and class rolls.
- Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
- Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes.
- Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.
- Banner entry via several banner programs.
- Schedules and coordinates multiple meetings to include faculty, advisory board, job fair, information sessions, and new student orientations.
- Record and transcribe meeting minutes.
- Schedules room reservations.
- Facilitates preparation of curriculum revisions and development of curriculum for new programs.
- Travel arrangements, parking reimbursements.
Additional Job Functions:
- Processes payroll.
- Orders exams.
- Orders inventory supplies, submit expenses, maintains P Card needs.
- Types letters, memos, substitute forms, reports to include state reporting as required.
- Processes requisitions and invoices as needed.
- Budget planning and preparation to include end of fiscal year.
- Proctors as needed and help with recruiting development needs.
- Collects and processes course folders, prepare affidavits of graduation and certificates.
- Work Business Office as required to include attend training class for this need.
Knowledge, Skills, and Abilities:
- Ability to demonstrate the College values.
- Must project a professional image, have excellent telephone etiquette and communication skills.
- Must be extremely accurate and have excellent proofreading, grammar, and spelling skills.
- Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment.
- Basic skill level in Microsoft Office (Word, Excel & PowerPoint).
Required Education:
- High school diploma or equivalent
Preferred Education:
- Above requirement plus one year of specialized or technical training beyond high school.
Required Experience:
- Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Preferred Experience:
- Above requirement including one or more years in a higher education environment.
NOTE: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
Salary Grade: 103
Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
Requisition Number: req5220
Posting Close Date: 7/18/2024