Job title
Senior Accounts Payable Specialist
Reports to
Corporate Assistant Controller
Classification
Hourly, Non-Exempt
Job purpose
The Senior Accounts Payable Specialist ensures timely and accurate processing and payment of vendor invoices and ensuring adherence to accounts payable policies and procedures.
Duties and responsibilities
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Oversees accounts payable transactions including vendor or internal expenses within 48 hours of receipt in the Electronic Document Routing System (EDRS).
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Document all past due amounts and credit balances on every invoice prior to entry into NetSuite. Notify Assistant Controller, when necessary, of findings.
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Generate new vendor setup forms for entry into the accounting system as needed and provide to the Assistant Controller for approval.
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Must maintain files of W-9’s for each vendor.
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Monitor the movement of invoices, and notify the Assistant Controller if invoices are in jeopardy of becoming past due.
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Maintain control of check numbers within the accounting systems.
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Oversee approval of checks per the direction of the Assistant Controller.
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Ensure checks will be mailed within 24 hours after signature and each check must be sent with the invoice copy or payment stub.
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Review invoices to ensure proper GL coding of invoices (both number and department).
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Compile and submit 1099’s at year-end.
Qualifications
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A degree in Accounting or Business with emphasis in Accounting or Finance is preferred.
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NetSuite Experience
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3-5 years experience in accounts payable
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Knowledge of Accounts Payable
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Knowledge of general accounting procedures
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Proficient in data entry and management
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Travel and expense reporting experience.
Physical Requirements
Physical ability to sit, talk, hear for extended periods throughout the workday; stand, walk, push/pull, bend, stoop, kneel and reach on a regular basis. Repetitive hand motions on a frequent basis including fingering, grasping and handling. Ability to read handwritten and typed documents on paper and/or on computer screens.
The physical requirements above are representative of the physical capabilities that must be met by an employee to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Coronis Family of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.