Job Position: School Administrative Assistant/Executive Secretary
(Full-time/40 hours weekly/August-June)
Salary Range: $25 - $30 per hour
Employee Benefits Package/Accrued Vacation & Sick Days Included
Compensation Commensurate with Experience
School Background
An oasis of spiritual and educational excellence in Belmont, California, Immaculate Heart of Mary (IHM) School is a PK-8, coeducational Catholic learning institution. Dedicated and hardworking, IHM teachers and staff work in a small-school setting that facilitates positive student/teacher/staff relationships. IHM School empowers our students to discover, create, serve, and transform the world in Christ. Inquisitive, energetic, and diverse, IHM students pride themselves on having “HEART”.
Job Description
IHM School is seeking a School Administrative Assistant/Executive Secretary who will report directly to the Principal, while assisting the Principal in her administrative role and duties. The School Administrative Assistant/Executive Secretary performs the full range of secretarial/administrative job responsibilities required for the school office. This includes welcoming all families, students, and guests, answering all incoming calls and directing them accordingly, developing office record-keeping systems, scheduling school facilities, maintaining cash/check funds, overseeing office supplies inventory and equipment, assisting the Principal in producing newsletters, meeting agendas, etc., maintaining a comprehensive filing system for
student files and records, maintaining tuition and fee schedules and record keeping system, and coordinating the new student registration process.
In addition, the School Administrative Assistant/Executive Secretary will create various reports utilizing Google workspace documents, communicate positively with the school administration, faculty, students, families, and other IHM School shareholders, attend various staff meetings, and serve various duties as assigned by the Principal.
Qualifications
Candidates must possess:
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An Associate’s or Bachelor’s degree
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Previous secretarial experience
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A warm, friendly, and welcoming demeanor
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A joyful willingness to serve in a Catholic faith-filled school
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A willingness to be flexible
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Demonstrated communication skills
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Ability to utilize technology (i.e. Google workspace) in an office environment and to integrate technology as needed
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Commitment to excellence and rigor
Application Instructions
Interested candidates should email their application for employment, a cover letter, a resume, a copy of their college/university transcripts, and contact information for three references to:
Dr. Andrea Harville, Principal - aharville@ihmschoolbelmont.org
STATEMENT OF NON-DISCRIMINATION Immaculate Heart of Mary School adheres to the following policy: “All school staff of Catholic schools of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and will consider for employment, qualified applicants with criminal histories.” (Administrative Handbook #4111.4)
Job Types: Full-time, Part-time
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Education:
Experience:
- Microsoft Excel: 1 year (Preferred)
- Previous secretarial: 1 year (Preferred)
Ability to Relocate:
- Belmont, CA 94002: Relocate before starting work (Required)
Work Location: In person