Executive Secretary Overview:
We are seeking a highly organized and detail-oriented Executive/Secretary Assistant to support our executive team. The ideal candidate will provide administrative assistance, manage schedules, and coordinate projects in a fast-paced environment.
Executive Secretary Responsibilities:
- Perform data entry, transcribe meeting notes, and maintain accurate records
- Manage office operations including filing, organizing documents, and maintaining office supplies
- Assist with clerical tasks such as photocopying, scanning, and faxing
- Provide administrative support to executives including calendar management and travel arrangements
- Coordinate projects and assist with project management tasks
- Handle incoming calls, emails, and inquiries in a professional manner
- Assist with front desk duties as needed
Executive Secretary Experience:
- Proven experience in an administrative or executive support role
- Proficiency in Microsoft Office Suite, Google Suite
- Strong organizational skills with the ability to multitask and prioritize workload effectively
- Excellent communication skills, both written and verbal
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Experience in project coordination is a plus
This position offers the opportunity to work closely with senior management, develop administrative skills, and contribute to the overall success of the organization. If you are a proactive individual with exceptional organizational abilities and a passion for supporting executives, we invite you to apply for this rewarding role. Familiar with the Masonic fraternity is helpful.
Job Type: Full-time
Pay: $49,400.95 - $59,493.62 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Experience:
- Executive Secretary: 4 years (Required)
- Microsoft Excel: 4 years (Required)
- Microsoft Powerpoint: 4 years (Required)
Ability to Commute:
- Lexington, MA 02421 (Required)
Work Location: In person