JOB
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Monday, July 22, 2024. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. Under the general administrative direction of the Director of Administrative Services, plan, direct, manage, oversee and evaluate the financial activities of the City including budget, general accounting, payroll, financial reporting, business licensing, purchasing, water utility billing and customer service.CLASS CHARACTERISTICS The Deputy Director of Finance is responsible for the management and direction of all finance activities.SUPERVISION RECEIVED Works under the general administrative direction and supervision of the Director of Administrative Services.SUPERVISION EXERCISED Exercises direct supervision over the Finance functions and staff.
EXAMPLE OF DUTIES
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices Assume full management responsibility for all finance services and activities including planning, organizing and directing all internal support functions.Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.Plan, direct and coordinate, through staff, the City’s Finance work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.Train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.Participate in the development and administration of the City-wide budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.Respond to and resolve difficult and sensitive citizen inquiries and complaints. Supervises and participates in the development, maintenance and operation of the general accounting system, cash receipting, utility billing and business license system.Supervises the preparation, auditing and disbursement of claims and demands against the City, including all payroll functions.Analyzes and interprets financial and economic data.Conducts financial planning, prepares departmental budget estimates and administers expenditures from approved funds.Supervises the collection of delinquent accounts and the maintenance of property records, inventories, and amortization schedules.Conducts financial reporting on state and federal subventions and grants.Prepares reports and correspondence and maintains departmental records.Conducts and manages special studies designed to increase the efficiency and economy of municipal operations.Perform related duties as required.
SUPPLEMENTAL INFORMATION
California Department of Motor Vehicle (DMV) Pull Notice SystemAn incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Physical Demands and Work EnvironmentThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is regularly required to stand, walk, use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb stairs; balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision, depth perceptions, and the ability to adjust focus. The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. The incumbent is not substantially exposed to adverse environmental conditions and is regularly required to travel to different sites and locations throughout the City of South Gate.Application Packets Must Include: A fully completed online employment application which: Covers at least the past 10 years of employment history (or longer if you have other relevant experience). Responses to the supplemental questionnaire. Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested. Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.Application Review (Qualifying): The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase. Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview. Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months but may be extended or abolished in accordance with the City's Civil Service rules and regulations. Pre-employment Process The City supports a Drug-Free Workplace. All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America. Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice. Equal Opportunity EmployerThe City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices. The City of South GateThe City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.