OlyCAP is seeking an Executive Coordinator for its home office in Port Townsend. This is a full-time non-exempt position with benefits. We do not accept a resume in lieu of a completed OlyCAP application. IMPORTANT NOTE: Serious candidates will submit a cover letter describing their interest and qualifications for the position.
The application and full job description are at www.olycap.org (click on "Employment" under the "Get Involved" tab), or (360) 385-2571. Job details also are listed below. EOE.
OVERVIEW:
The Executive Coordinator is responsible for providing administrative support to the Executive Team, with an overall responsibility for understanding key agency activities.
ESSENTIAL JOB FUNCTIONS:
· Provide assistance to the Executive Director by preparing correspondence, reports, legal documents, corporate records and other matters
· Coordinate all travel arrangements, including airline and lodging reservations, for the Executive Director, other Executive staff and board members
· Initiates monthly Board calendar, prepares final copy materials for monthly Board mailing; board correspondence; monitors for compliance with CSBG standards; maintains board member documents and meeting minutes
· Prepare Agendas and reports for Board Committee meetings, take and maintain Board minutes
· Provide leadership and direction in development of agency plans and programs
· Contract and applications administration: oversee distribution, review and timely signatures; manage contracts control in CAP60, maintain electronic and paper files on contracts, applications, leases and others as appropriate
· Coordinates staff development activities
· Handle office and other key inventory and distribution for Port Townsend complex and vehicles
· Development and maintain a positive relationship with educational, professional, civil and other community groups on behalf of the agency
· Coordinate agency activities and special events, including the annual meeting
· Supervises receptionist and reception area in Port Townsend and Port Angeles office, and office assistant in Port Townsend
· Supervises janitorial staff in Port Townsend and Port Angeles offices
· Coordinate information technology functions as a liaison with IT consultants and OlyCAP staff
· Coordinate staff development activities
· Agency Reporting for CSBG Organizational Standards and others
- Perform other duties as assigned
- Office management and maintenance coordinator for Port Townsend and Port Angeles Offices, includes supply inventory and ordering
- Peninsula Home Fund-answer customer requests, assess eligibility for services, gather intake paperwork and documents, write vouchers, document services in databases
KNOWLEDGE SKILLS AND ABILITIES
· Should demonstrate supervisorial experience in an office setting, be highly organized and self-motivated, and have excellent oral and written communication skills
· Demonstrate ability to utilize sound judgement, work effectively under pressure, and maintain high level of confidentiality
· Demonstrate ability to effectively manage multiple complex projects with critical deadlines
· Strong computer skills utilizing word processing, spreadsheet and project/appointment scheduling software, as well as strong typing, filing, and record keeping skills
· Some travel is required: must have a valid driver’s license; an insured, dependable vehicle; and acceptable driving records
· Able to demonstrate a genuine concern and respect for all cultures and diverse populations served by OlyCAP
QUALIFICATIONS:
· Previous executive level administrative/supervisory experience preferred
· Requires AA/AS degree in an Administrative or related field
· Successfully pass a pre-employment criminal history background check and a drug test
· Proficient in computer operations
· Possess a current driver’s license and motor vehicle insurance
· Maintain reliable and punctual attendance
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you submitting a cover letter with your resume / OlyCAP application?
Education:
Work Location: In person