Harris County Public Library (HCPL) - History
What began in 1921 and the years following as a collection of small libraries housed in stores, post offices and private homes has grown into a system of 26 branch buildings, 2 technology service centers, and 2 partner locations offering collection/circulation services. HCPL operates branches in unincorporated parts of Harris County and cities which do not have their own library systems.
What you will do at Harris County Public Library
This position is responsible for processing U.S. applications. Reviews passport applicant information, ensures applications are completed and submitted correctly and in a timely fashion, answers questions about passport applications, and follows up on problem applications as needed. Keeps internal and external records of passport applications and activities, following all regulations and requirements established by Harris County Public Library and the federal government. Demonstrate knowledge of all library operations and deliver exceptional customer service experience.
Duties and Responsibilities:
Accepts and processes U.S. passport applications.
Verify application for proper completion, presentation of documentary evidence of birth in the United States or naturalization, and record the evidence submitted for proof of identity.
Confirms the submission of necessary supporting materials
Collects fees; prepares transmittal forms and envelopes for mail
Prepares cash and credit card receipts documentation.
Stays up-to-date on passport application procedures
Answers informational and directional questions about passport applications
Addresses and resolves issues or problems related to passports.
Performs passport desk opening and closing procedures and participates in general library opening and closing procedures.
Maintains records per the library's and the U.S. government's retention policies, passport files, and supplies.
Tracks, compiles, and submits passport statistics.
Maintains supply of passport-related printed materials for public distribution.
Provide circulation services tasks and support programs
Provide customer service and manage customer accounts using the integrated library system software in the library and during outreach events
Basic reference service in the library and during outreach events
Attend staff meetings and activities and actively serve on committees
-
Other duties as assigned
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education:
-
High School diploma or GED equivalency
Experience:-
One (1) year of customer service experience
Legal Requirements:
Must meet the listed below U.S. Department of State Bureau of Consular Affairs requirements to perform Passport Application Agent duties:
Are at least 18 years of age
Are U.S. citizens or U.S. nationals
Are permanent full-time or part-time employees (not temporary, contractual, ad hoc, or volunteer)
Are not on parole or probation related to any federal, state, or local felony or misdemeanor related to breach of trust or moral turpitude (i.e., embezzlement, document fraud, drug offense, or dishonesty carrying out a responsibility involving public trust)
Are not presently under indictment for any federal, state, or local felony or misdemeanor related to breach of trust or moral turpitude
Are free of any federal, state, or local felony convictions or misdemeanor convictions related to breach of trust or moral turpitude
Additional Requirements:
Knowledge, Skills and Abilities:
Knowledge of administrative and clerical procedures and systems
Ability to make judgments and decision-making skills.
Ability to apply critical thinking skills such as logic and inductive or deductive reasoning to analyze problems, identify alternative solutions, and implement plans supporting goals.
Time management skills, including the ability to manage the time of others.
Knowledge of standard practices for providing customer services in libraries.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent communication skills (verbal & written)
Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
Ability to work well with public and staff members
Proficient with Social Media (Facebook, Twitter, Instagram, etc.)
Proficient with the Internet and Office 365
Must use your personal mobile device for our Multifactor Authentication process
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Position Type and Typical Hours of Work:
Full-Time | Regular
40 hours a week
Typical shifts are Day, Evening, Nights, Weekends, etc.
Salary:-
$16.76 Per Hour
-
Paid Biweekly
Work Location:
Work Environment:
This job typically operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
At times, work can be performed in an outdoor environment and possible exposure to inclement weather or various temperature changes.
There could be exposure to dangerous or aggressive/adverse populations.
Physical Demands:
Reporting Relationships:-
Reports to Positions: Branch Manager, Assistant Branch Manager, or Library Technician Supervisor
-
Supervises Positions: None
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.