We are looking for an effective RECEPTIONIST/SECRETARY that has the ability to work diligently to help maintain smooth office operations. You will undertake a variety of activities in the office ranging from filing system, answering the phone, coordinate the corresponding route for material transportation. Prepare purchase orders, coordinate merchandise pick-up with suppliers, prepare schedules, check orders, act as the point of contact for suppliers and supervisor, provide administrative support to company team, among others.
You must be reliable and hardworking with great communication skills. The ideal candidate will be familiar with office equipment and procedures.
Responsibilities
- Maintain file system and records so they remain updated and easily accessible
- Answer the phone to take messages or redirect calls to appropriate personnel
- Utilize office appliances such as computers, photocopier, printers etc., for word processing, spreadsheet creation, presentations, reports, etc.
- Prepare purchase orders and other accounting procedures
- Coordinate merchandise pick-up between suppliers & supervisors for projects.
- Take minutes of meetings and dictations
- Monitor stocks of office supplies and report when there are shortages
- Perform other office duties as assigned
Skills
- Proven experience as office clerk or other clerical position
- FULLY Bilingual in both English & Spanish; both written and verbal skills
- Working knowledge of office devices and processes
- A fast typist with knowledge in taking dictations
- Very good knowledge of MS Office
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- High attention to detail
- Professionalism and excellent organization skills
- Punctuality
Job Type: Full-time
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
Ability to Relocate:
- San Juan, PR 00909: Relocate before starting work (Required)
Work Location: In person