The Senior Contracts Administrator's primary responsibilities will involve preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships. The Senior Contracts Administrator will ensure ABS’ contracts align with internal policies and external legal requirements and terms. The professional will also manage the updating and implementing systems, processes, and monitoring tools to ensure we comply with the contract terms and conditions.
Working Schedule
The preferred candidate for this position should be located in the Greater Houston area and open to work a hybrid schedule with three (3) days in the ABS Headquarters Office located in Spring, Texas, and two (2) days of remote work.
What You Will Do:
- Implement systems and processes for the preparation and maintenance of all commercial contracts in
accordance with company policies.
- Design and implement quality assurance processes to ensure compliance with terms and conditions of
contracts
- Develop monitoring tools for compliance and automation of notices and renewals where possible.
- Develop and implement training for various stakeholders regarding contract negotiations and
documentation.
- Working with the Legal department, preparing standard templates for sales and purchase contracts.
- Create and implement language standards for existing and new contracts.
- Negotiate and review contract terms with internal and external business partners while constantly analyzing the agreement for potential risks to the company and ensuring records are up to date.
- Review contract estimates, including proposed materials, production costs, etc., and determine whether they
seem reasonable, accurate, and are within the approved budget.
- Prepare contractual documents such as Annual Representations and Certifications, Subaward Agreements
and Non-disclosure Agreements, and Contract Close-out documents.
- Distribute contractual documents such as contract award schedules/delivery orders, subcontractor task
orders, and changes/modifications, obtain signatory authorization of contracts, and request Taxpayer
Identification Numbers and Certificates.
- Explain terms and conditions to ABS management and interested parties to ensure requirements and
policies are followed.
- As needed, assists external or government auditors, subcontractors, buyers, accounting staff, and coworkers
in responding to and/or resolving contract issues, including billing inquiries.
- Attend meetings to assess progress on ongoing projects
- Analyze contracts to ensure compliance with state and federal laws and regulations.
- Stay up to date with legislative changes and coordinate with the legal department as needed.
What You Will Need:
Education and Experience
- Bachelor's degree from an accredited university or equivalent related business experience.
- Three (3) or more years of experience in a contract administration role or related field.
Knowledge, Skills and Abilities
- Previous experience as a project manager or coordinating large projects, including implementing iCertis or
similar tools.
- Exemplifies knowledge of contract law, accounting principles, and finance.
- Possesses superior attention to detail to spot inconsistencies in contracts.
- Proven ability to manage and prioritize multiple tasks simultaneously and consistently meet deadlines.
- Effective verbal and written communication skills
- Strong analytical and problem-solving skills.
- Ability to work effectively with all levels of management and interact well with team members and clients.
- Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, related instructions, and
the ABS Employee Safety Policy.
Reporting Relationships:
Reports to a Manager, Director, or Executive level position.
Notice:
This position requires access to information that is subject to control by the Export Administration Regulations and/or the International Traffic in Arms Regulations. Any offer of employment shall be contingent upon the Company’s verification that the candidate is a “U.S. Person” or upon the receipt of all necessary export licenses or authorizations that may be required by U.S. export control laws. “U.S. Persons” are defined as U.S. citizens, U.S. lawful permanent residents (i.e., “green card” holders), or any individual granted protected status under the Immigration and Nationality Act (8 U.S.C. § 1324b(a)(3)), including asylees and refugees. In the event a candidate refuses or cannot otherwise provide the necessary information for the Company to determine whether such licenses may be required, or for the Company to obtain any required licenses, the Company shall maintain the exclusive right to discontinue the application process and/or withdraw any contingent offer that has been made.