Job Description: Event Producer at J&L Catering
About Us: J&L Catering is a boutique catering company dedicated to delivering exceptional culinary experiences. We are currently seeking a talented and dynamic Event Producer to join our team.
Responsibilities:
- Caterxpert: Review and finalize all event beverage, personnel, disposables, and equipment tabs in CXP.
- Create Event Books: Compile comprehensive event details including floor plans, timelines, rental orders, and tent cards based on finalized CXP orders.
- Design Tent Cards: Customize tent cards for each event, accommodating specific needs and dietary restrictions.
- Staff Communication: Send final event documents to staff 72 hours prior to the event, ensuring all relevant parties are included.
- Email Management: CC event planner on all email communications and manage post-event commission recon documents.
- Financial Oversight: Assist with managing event finances, including staff overtime costs and client deposits, ensuring accuracy and timely submission.
- Administrative Tasks: Input new events into the system, double-check event packouts, and handle rental orders with outside vendors.
- Event Coordination: Assist in creating floor plans, attend walkthroughs, and organize tastings, demonstrating a commitment to innovation and proactive problem-solving.
Onsite Responsibilities:
- Client Management: Check in with the captain and maintain a positive relationship with the client during the event.
- Logistics Oversight: Ensure all rental orders are correct and present on the event floor to address any issues that may arise.
- Communication: Notify the event planner of any major changes or issues and remain onsite until the event is running smoothly.
Work Experience and Required Skills:
- Time Management: Outstanding ability to manage time effectively and meet deadlines.
- Communication Skills: Strong verbal and written communication skills, with a focus on client relations and marketing.
- Problem-Solving: Demonstrated ability to handle difficult situations and adapt to changing priorities.
- Attention to Detail: Excellent attention to detail to ensure contracts are executed correctly and event details are accurately communicated.
- Multitasking: Exceptional multitasking skills to manage multiple projects simultaneously.
- Proficiency: Proficient in Office, Google Docs, Canva and experience with CaterXpert or similar software is a plus.
- Passion for Food: A genuine passion for food and the culinary industry.
- Flexibility: Ability to work weekends and evenings, with a valid driver's license (vehicle preferred but not mandatory).
Educational Requirements:
- Bachelor’s degree in Liberal Arts, Culinary Arts, Business, Management, Marketing, or relevant field (or equivalent experience).
Compensation and Benefits:
- Starting Base Salary: $50,000.00 per year, with additional compensation for event pay. Total compensation for this role with base and event pay $60,000.00+
- Remote Work/Flexibility: Opportunity to work some days from home once fully trained.
- Paid Time Off: Up to 120 hours per year or 15 days for accrued PTO and sick days. Flexibility after long event weekends.
Join our team and be part of creating memorable culinary experiences!
Job Type: Full-time
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Chicago, IL 60612: Relocate before starting work (Required)
Work Location: In person