Job Description:
Position Summary: We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative tasks to support our office operations specifically in our Human Resources Department, customer service, data entry, executive support, financial administration, communication, and coordination. The role requires a high level of professionalism, confidentiality, and attention to detail.
Key Responsibilities:
1. Office Management:
· Answer phone calls and direct them to the appropriate person.
· Manage office supplies inventory and place orders as needed.
· Maintain office filing systems, both electronic and physical.
2. Customer Service:
· Greet and assist visitors and clients.
· Provide customer service and support as needed.
3. Data Entry and Record Keeping:
· Enter and update information in databases and spreadsheets.
· Maintain accurate records and ensure data integrity.
4. Support to Executives and Teams:
· Assist executives and other staff with various administrative tasks.
· Coordinate and assist with special projects as required.
5. Communication and Coordination:
· Act as a liaison between different departments and external contacts.
· Facilitate communication and collaboration within the office.
6. Technology Use:
· Utilize office software and equipment efficiently.
· Troubleshoot minor technical issues and coordinate with IT support when needed.
7. Confidentiality:
· Handle sensitive information with discretion and maintain confidentiality at all times.
· Other duties as assigned
Qualifications:
· High school diploma or equivalent; associate’s or bachelor’s degree preferred.
· Proven experience as an administrative assistant or in a similar role.
· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
· Excellent organizational and time-management skills.
· Strong written and verbal communication skills.
· Ability to multitask and prioritize tasks effectively.
· Attention to detail and problem-solving skills.
· Professional demeanor and strong customer service skills.
Work Environment:
· This position typically works in an office environment. It requires the ability to sit for extended periods, use a computer, and interact with colleagues and clients.
We are an equal opportunity employer and welcome applications from all qualified candidates. If you are a motivated individual with a passion for administrative excellence, we encourage you to apply.
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Human resources: 1 year (Preferred)
Ability to Commute:
- San Ramon, CA 94583 (Required)
Work Location: In person