Job Title: Program Technician
Overview:
This position is responsible for performing the necessary duties to assist in the planning and implementation of a comprehensive program and perform a variety of functions to support the program’s service delivery.
- Performs a variety of duties as assigned by the immediate supervisor and/or by the Head Start Director.
- Maintains various files containing purchase orders, payables, correspondence, reports, contracts, and other confidential material. Sets up and/or revises file system when required. Classifies cross-reference material establishing new subject matter headings, as necessary.
- Performs a variety of office administrative tasks such as covering front desk; purchasing requisitions; ordering materials and supplies; makes accurate mathematical calculations and performs general accounting operations, assist with white fleet maintenance, and assignment of vehicles.
- Follows appropriate accounting policies and procedures and refers to financial manual, as necessary.
- Works with fiscal staff to ensure proper and timely processing of purchase order requests, invoices, and payments.
- Maintains a list of vendors and ensures accounts are kept active and in good standing.
- Reviews bid specifications and documentation along with supervisor to ensure PROGRAM TECHNICIAN Page 4 of 7 proper processes are followed. Makes recommendations on the selection of vendors while considering product needs and prices.
- Communicates with vendor representatives to maintain up to date information on available products.
- Inventories office supplies on hand and submits orders as needed.
- Maintains an organized system to keep records of all purchase and check requests. Collects packing slips and invoices to submit information for proper payment. .
- Reviews request for purchase orders to ensure accuracy of amounts and quantities. Reconciles outstanding invoices/statements.
- Communicates with vendors when issues arise with received items, backorders, returns, etc.
- Submits Policy Council/Committee member reimbursements for payment.
- Participates in the development and implementation of new or revised In-Kind forms, systems, procedures, and methods of operation.
- Responsible for the program’s compliance in meeting its non-federal share by utilizing a variety of methods for on-going monitoring.
- Responsible for reviewing, calculating, and completing in-kind reports for all Head Start programs and are submitted to Fiscal Department by the 10th of each month.
- Assists in the training and guidance to center staff on completion of forms, allowable, and non-allowable in-kind.
- Maintains on-going communication with Fiscal staff to ensure non-federal share rates are up to date and/or accurate.
- Prepares monthly in-kind summary reports for Policy Council/Committee, Board of Directors, and Head Start Director.
- Compiles and distributes center in-kind summary report to all Head Start centers to provide information to center staff and parents.
- Coordinates training event plans as specified.
- Responsible for the overall planning, administration, and implementation of White Fleet services for CAPMC.
- Develops and implements procedures and systems for the use of agency vehicles by staff.
- Ensures only approved CAPMC personnel can drive agency vehicles.
- When assigning a vehicle to agency staff, ensures to review safety procedures, proper use of vehicles and required documentation a staff member must complete when returning the agency vehicle.
- Maintains records of gas and oil expenditures and tracks routine maintenance schedules in accordance with maintenance contract.
- Develops safety standards and conducts spot safety inspections on White Fleet and drivers.
- Schedules routine and emergency repairs and maintenance of all agency vehicles.
- Ensures daily, monthly, and annual inspections of agency vehicles occur.
- Ensures the overall maintenance and cleanliness of the White Fleet
EDUCATION and EXPERIENCE:
- Associate’s degree in Business Administration or related field.
- One year of increasingly responsible experience in a clerical or secretarial field. OR
- High School Diploma or GED.
- Two years of increasingly responsible experience in a clerical or secretarial field. AND
- Ensures a minimum of 15 professional growth hours are completed and documented annually.
How to Apply:
1. Visit www.maderacap.org and apply. 2. Fill out and submit the Application to employment@maderacap.org.
Job Type: Full-time
Pay: $19.14 - $23.32 per hour
Expected hours: No more than 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
Work Location: In person