Are you an organized and detail-oriented individual looking to make a difference in a vibrant and playful clinical office setting? Join our team as an Administrative Assistant at Averhart Collins Speech Therapy Services, where we provide exceptional speech and occupational therapy services to toddlers and children. In this role, you’ll be the backbone of our daily operations, managing calendars, scheduling appointments, and ensuring our office runs smoothly. You'll handle phone calls with a friendly voice, prepare and polish important documents, and keep our filing systems in tip-top shape. Plus, you’ll get to assist with event planning and manage our office supplies, all while being part of a supportive and fun-loving team of speech and occupational therapists dedicated to making a positive impact on young lives.
Key Responsibilities:
Calendar Management
· Manage and maintain clinical calendars for multiple clinicians.
· Schedule appointments, coordinate meetings, and ensure timely communication of changes.
Communication
· Answer and direct phone calls, take messages, and respond to inquiries promptly and professionally.
· Liaise with patients, healthcare providers, and other stakeholders to ensure clear and effective communication.
· Act as main liaison between the clinic and the office building management.
Document Preparation
· Prepare, edit, and distribute correspondence, reports, and presentations.
· Ensure all documents are accurate, professionally formatted, and completed in a timely
manner.
Filing Systems
· Maintain and update electronic and physical filing systems.
· Ensure that all records are accurately filed and easily accessible.
Event Planning and Participation
· Assist with venue selection, attendee management and day-of participation for the clinic’s Natural Learning Environment therapy program.
· Assist with planning and preparation for the year-end awards ceremony for our clients who have successfully completed their treatment plan.
Office Supplies Management
· Monitor and manage office supplies and inventory.
· Place orders for new supplies as needed and ensure all office areas are well-stocked and organized.
Required Qualifications
· High school diploma or equivalent; Associate’s or higher preferred.
· Proven experience as an administrative assistant or in a similar role.
· Excellent organizational and time-management skills.
· Strong written and verbal communication skills.
· Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar) and other relevant software.
· Ability to multitask and prioritize tasks effectively.
· Attention to detail and problem-solving skills.
· Professional demeanor and ability to maintain confidentiality.
Desired Qualifications
· Experience in a clinical or healthcare setting.
· Familiarity with medical terminology and electronic health records (EHR) systems, and/or medical billing practices.
· Bilingual.
This position offers the opportunity to work in a friendly environment where your organizational skills and customer service abilities will be valued. If you are a proactive individual with a keen eye for detail and enjoy supporting office operations, we encourage you to apply.
Note: This is a paid position with hourly compensation. Schedule may include flexible hours, Monday – Thursday, with potential evening and weekend availability based on business needs.
Job Type: Part-time
Pay: $23.00 - $25.00 per hour
Expected hours: 24 – 32 per week
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
- Referral program
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Weekends as needed
Experience:
- administrative assistant: 2 years (Preferred)
Ability to Commute:
- El Monte, CA 91731 (Required)
Work Location: Hybrid remote in El Monte, CA 91731