Job description
Title: Special Events Coordinator
Reports to: Chief Advancement & Communications Officer
For more than 40 years, Surrey has been a leader in providing programs and services that inspire and enable older adults to remain in their homes and continue as active and engaged members of our community. Surrey inspires and enables all of us, as we age, to live with independence and dignity, and as engaged members of the community.
Position Overview:
The Special Events Coordinator is a collaborative, mission-focused, and results-driven brand steward position. This position is responsible for the coordination of all Surrey events, both fundraisers, friend raisers and community events (70% development focused and 30% outreach (expos, organizational events, etc.). This role will support advancement efforts including fundraising, and Surrey-wide community outreach activities to strengthen contributors’ relationships, brand awareness, and organizational capabilities. This position supports a consistent brand and message experience that aligns with Surrey’s mission and values. This position reports directly to the Chief Advancement & Communications Officer (CACO).
Development
- Work with the committees and volunteers to plan and execute coordination of fundraising events and logistics, focused on increasing awareness and engagement of the general and philanthropic community, cultivation of prospects and donors and increased support for programs and services.
- Responsible for all aspects of event management related to two signature events: annual Garden Party and Annual Holiday House Tour in addition to a variety of smaller friend raising and fundraising events throughout the year. The CACO and SDD will be responsible for the solicitation of sponsorships.
- Increase giving by broadening participation of donors and prospects through a variety of friend raising and community events. Focus on retention of current donors and engagement of new audiences through purposeful events, initiatives, and stewardship.
- Support the effective planning and implementation of recognition activities, donor listings, reporting functions and other activities leading to the successful achievement of goals.
- Work with the Development Associate to ensure timely and meaningful thank you correspondence to all contributors and appropriate entry and listings of sponsorships and gifts.
- Assist with generating reports for board and committee meetings and other data sharing opportunities.
- Support development mailings and correspondence.
- Take initiative to streamline team processes and look for ways to make work more efficient.
- Perform other duties as assigned or requested.
Communication and Outreach
- Manage all community events, including but not limited to registering for tabling at community events in a timely fashion, recruiting volunteers to assist with tabling, and coordinate signage, materials, giveaways, etc. to be shared/displayed at event(s).
- Maintain brand recognition through consistent management and implementation of event materials, messaging campaigns, and posts related to events Surrey wide.
- Work with the Director of Marketing and the Marketing and Communications Specialist to share content for social media posts and press releases.
- Deliver appropriate messages for various stakeholders, i.e., donors, members, non-profit partners, community, specialty groups, board of directors, etc.
- Identify and cultivate new opportunities for growing awareness of Surrey. These may include small group events, such as lunch and learns; sponsorships; representing Surrey at networking and speaking engagements.
Qualifications /Attributes:
- Bachelor’s degree or the equivalent in related experience or one to three years in the communication and/or development field.
- Knowledge of digital marketing and traditional communications, public relations, and event management
- Excellent interpersonal, verbal, and written communication skills
- Demonstrates attention to detail, time management skills and the ability to organize his/her work effectively, while working on multiple projects.
- Demonstrates an understanding of and strong belief in the mission and strategic goals of the organization.
- Ability to work independently and in a team environment.
- Proficient in and familiar with Canva, Vimeo, Microsoft Office Suite, WordPress
- OTHER JOB REQUIREMENTS: Regular car travel necessary. Must be able to work a flexible work schedule including occasional evenings and weekends.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Day shift
- Evenings as needed
- Monday to Friday
Work Location: In person
Job Type: Full-time
Experience:
Events management: 1 year (Preferred)
Job Type: Full-time
Schedule:
- Day shift
- Nights as needed
Experience:
- Events management: 1 year (Preferred)
Work Location: In person