Based in our Fort Lauderdale, FL office, Hinckley Allen is seeking an experienced Legal Administrative Assistant to join our team.
This position performs a variety of administrative duties for our Construction attorney(s) and paralegal(s). Essential duties and responsibilities of this role include:
- Drafting correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy.
- Managing filing and retrieval of electronic documents using a document management system.
- Filing documents with Federal and state courts including e-filings.
- Oversight of incoming and outgoing correspondence in a timely manner.
- Initiating the new file opening process, requesting conflict checks and establishing the appropriate document management folders.
- Calendaring and scheduling court dates and other important meetings for attorney(s) and establishing/maintaining calendar and deadline reminder systems in Outlook.
- Proofing, reviewing and editing bills.
- Recording time into the firm’s accounting system accurately and in a timely manner.
- Actively participating as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys.
- Observing confidentiality of all client matters.
Knowledge, Skills and Abilities:
- High School diploma or equivalent required.
- Three to five years prior Legal Administrative Assistant experience required.
- A minimum of two years’ experience working in Construction Litigation highly preferred.
- Must be highly knowledgeable and skilled in construction litigation processes, deadlines, procedures and court rules.
- Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) and Elite billing system highly preferred.
- Strong written and verbal communication, as well as attention to detail required.
- Ability to transcribe legal documents, correspondence and reports from rough draft and/or dictation accurately and efficiently.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Ability to proofread and perform editing of typed material for grammatical, typographical, punctuation or spelling errors.
- Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff.
- Must be a self-starter, able to execute and complete projects under tight deadlines.
Job Type: Full-time
Pay: From $68,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Free parking
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Schedule:
Travel requirement:
Experience:
- Microsoft Office: 3 years (Required)
- Construction Litigation: 3 years (Required)
- Legal Administrative Assistant: 3 years (Required)
Work Location: In person